MINUTES OF MEETING TURTLE RUN
COMMUNITY DEVELOPMENT DISTRICT

A regular meeting of the Board of Supervisors of the Turtle Run Community Development District was held on December 12, 2022, at 6:00 p.m. at Governmental Management Services, 5385 N. Nob Hill Rd., Sunrise, Florida 33351.

Present and constituting a quorum:

Skip Carney Zaida Karnegis Lance Morgan Rob Shipe

Also present were:

Julio Padilla Michael Pawelczyk Patrick Burgess Jonathan Geiger Julia Winfred Several Residents

FIRST ORDER OF BUSINESS

Chairman Vice Chairman
Assistant Secretary Assistant Secretary

Governmental Management Services District Counsel
GMS
District Engineer Hidden Lake HOA

Roll Call

Mr. Carney called the meeting to order, and Mr. Padilla called the roll.

SECOND ORDER OF BUSINESS
Mr. Carney led a moment of silence.

Moment of Silence

THIRD ORDER OF BUSINESS	Pledge of Allegiance
Mr. Carney led the Pledge of Allegiance.

FOURTH ORDER OF BUSINESS	Good News
Mr. Carney: Good news section. Does anybody have any good news? Mr. Morgan: The holiday lights are finally completed.
Mr. Carney: I think they look relatively good.

Mr. Morgan: I think they look pretty darn good. I like the blue tree with the bigger bulbs and the sparkling white ones. It came out very nice. I don't know if it was worth waiting for, but I think it might have been. We waited a long time, but I told Pat it looked pretty good. I sent him a picture the other night. I guess that is my good news.
Mr. Carney: Thank you. Zaida? Rob? Mr. Shipe: No.

FIFTH ORDER OF BUSINESS	Public Comment
Mr. Carney: Public comment. Mr. Ford do you have anything you want to say? Mr. Ford: No. Very good sir.
Mr. Carney: You are James Ford?
Mr. Ford: My real name is Martin, but I go by Jim. Mr. Carney: Just for the record. You sir?
Mr. Leo Rosen: Leo Rosen.
Mr. Carney: Anything you would like to share with us? Mr. Rosen: No.
Mr. Shipe: You are a Turtle Run Estates resident correct? Mr. Rosen: Yes.
Mr. Carney: And we have BJ Winfred on Zoom. Anything you would like to share
with us?
Ms. Winfred: No I am good. Mr. Carney: Ok thank you.
SIXTH ORDER OF BUSINESS	Organizational Matters
A. Consideration of Appointment of Supervisor(s) to Unexpired Term(s) of Office
- Seat #5 (11/2024)
Mr. Carney: Consideration of Appointment of Supervisors to Unexpired Term of Office, Seat #5. Mike, can you help us with that?
Mr. Pawelczyk: It is not really me, but I will be happy to move it forward. You have a seat that is open, and you have to fill it. The statute requires you to take some action and move forward in a reasonable time. That doesn't mean at the next meeting or at this meeting. You have to decide what you want to do. I think and I wasn't at the last meeting, so I know Mr. Hohl resigned. I don't know if the Board took any action to decide how to

proceed at this point. I think that resignation took place at the end of the meeting so probably not. You can appoint somebody at this meeting. You can decide as a Board what you want to do as to whether or not you want to accept resumes or letters of interest or whatever, but I would encourage you to at least establish a proceeding today and move to appoint within the next several meetings.
Mr. Carney: One thing I would definitely do is instruct management to solicit that we have a position available and advertise that we have a position not necessarily in the newspaper but at least on the website. People don't read newspapers anymore.
Mr. Padilla: We can add it on the website that there is a position open.
Mr. Carney: Correct. Then at that point, we can collect interest and we hope to get interest from other communities other than The Estates. The Estates, Harbor Island, Hidden Lakes, and Newport, then we can make a decision, or we can set up a special workshop for interviewing or we can do it at this meeting although we will tie up a lot of people's time at this meeting doing the interviewing. Any recommendations for that?
Mr. Shipe: The only reason I think it would be ok to do it at the regular meeting is because that is the time that people have set aside, and they can see it. I don't know if we get a special meeting or whether it would be here or closer to Turtle Run so the people don't have to drive so far. I have two people in Harbor Island that reached out to me that they are interested. I think we do have a group of four to five people.
Mr. Carney: There is a Hidden Lake candidate and there is also a Newport candidate.
Ms. Karnegis: Just a question. This is just so that all homeowners are aware that
there is a seat open. I know that Skip talked about putting it on the site, but can we also send a letter to the community to the homes or is that going too much out there? The only reason I am asking is I want to make sure that homeowners are aware of the seat that is open to all of them and to be fair to everyone instead. The site itself, who knows that it is there? Who knows that the seat is open? This way we get the community involved with the COD knowing there is a seat. They receive something in the mail stating that there is a seat so there is a conversation that can take place instead of just who you tell or hears about it. Can we do that?

Mr. Pawelczyk: You can do whatever you want. It is just going to cost. You have to spend that cost to have the letter prepared and the postage. You can do whatever you want. The only thing I would encourage you to do is set a timeframe that is reasonable. I guess the statute says you need to move forward with appointing someone to fill the seat. At the same time if you set that date out too far away that doesn't do you any good. That is my experience. In other words, strike will the iron while it's hot. You have interest now. Determine how you are going to solicit that interest whether it is through the Associations. To me, this is not a legal opinion but is it your intent to solicit who has no idea about what the CDD is and bring someone like that on the Board? Or do you want to solicit somebody that at least has some experience in the community with coming to the meetings, and expressed an interest to do this? That is a decision the Board has to make.
Mr. Carney: We can reach out to the HOA Presidents.
Mr. Pawelczyk: Individually you as Board members can solicit people to submit their letters of interest. The only thing I am saying is to have it by a certain date so you can get those letters of interest in, review them, and then have them considered either at a workshop or the next meeting.
Mr. Shipe: Is there any requirement that they be property owners?
Mr. Pawelczyk: They have to be registered electors within the District, so they have to reside within the District and be registered to vote at an address within the District.
Mr. Shipe: So it could be in the apartments? Mr. Pawelczyk: Correct.
Mr. Shipe: So they don't have to be property owners.
Mr. Pawelczyk: They could be leasing a home in one of the communities as long as they are registered to vote.
Mr. Carney: I think we should compile a list of questions we want to ask our candidates. Would that be ok to send it through me or should that go through Julio?
Mr. Pawelczyk: It should go through the District manager.
Mr. Carney: We send it to you and then you can compile a list of questions that we want to ask during the interviews.

Mr. Pawelczyk: You can do that, but I am just thinking we have done this before and you have been on the Board a number of years, Lance has, it is however the Board wants to do it, so you need to vote on your procedure.
Mr. Morgan: We need to establish a procedure to be able to vote on a procedure. Mr. Pawelczyk: Most of the time that procedure is to solicit your letters of interest,
bring them in, and if there is a motion to appoint somebody and it passes with a majority vote that person becomes a Board member. If it doesn't pass then you are going to go onto another motion to appoint somebody else. It is up to you to determine how you want to proceed. Most of the time it is not that intricate to appoint someone to the Board when there is interest out there.
Mr. Carney: You want to have someone that has some experience whether it is
the HOA or another type of District situation.
Mr. Pawelczyk: I think that is up to the Board to consider when the candidates are before them.
Mr. Carney: Before we bring them in of course.
Mr. Pawelczyk: No I am just saying when the candidates come and submit their letters of interest you all as a Board are going to look at them and then you are going to have to say ok, we as a Board want to interview the following three individuals. We as the Board want to interview all 25 of the people that submitted their letters of interest. You are going to have to decide when those letters of interest come in. To me maybe the best thing to do is to establish a date by which all these need to be in, presented to you at the next meeting so that you can establish a procedure. There might be only three people that submit letters of interest. Again that is up to you to decide now as to how you want to proceed. I am just throwing out some ideas as to what has worked in the past. I don't know if you want to establish a procedure when you don't know what the interest is.
Mr. Morgan: It seems logical that if we are going to put it out as Zaida suggested
and you are going to gather letters of intent and you are going to interview as Skip said with some standardized questions if that is what you want to do, then you are going to have to give everybody that puts a letter in a fair shot to be interviewed. Then after you have interviewed all the candidates for the job, you will have a motion and a vote for what

candidate. Anybody who put in would have to get the same opportunity to do that. You are going to have to standardize a procedure.
Mr. Pawelczyk: If the Board decides to do that. It is not required by law. You can
move to appoint someone right now.
Mr. Morgan: Right.
Mr. Pawelczyk: As you know.
Mr. Morgan: Last week Jim Ford showed interest in the seat. I made a motion and there wasn't a second. I will make the same motion. Jim Ford has been here for two meetings in a row. He wants to be on the Board. He is a 25-year Turtle Run resident and I motion that we have him fill seat #5 for the remainder of the term. That is my motion.
Mr. Carney: Lance made a motion, is there a second? Mr. Pawelczyk: Motion fails for lack of a second.
Mr. Morgan: If we are going to do that then we need to give everybody the opportunity in my opinion that we have a standardized procedure to move forward. Whatever that is we can discuss it as a Board and determine what that is. I think a letter of intent is what you said is a good idea and interview each person with maybe one or two questions, three questions whatever it might be. What is their qualification? What is their interest and where do they have their experience from? However you decide to do it.
Mr. Carney: We could bring a few people to, let's say we have three or four
candidates and then speak with them one at a time at the same meeting. Are you ok with that?
Mr. Pawelczyk: It is not up to me. Someone needs to make a motion as to what
you are going to do. There is no legal requirement at all other than that you appoint someone, and that person is a registered elector within the District. I think to establish how you are going to do it you should do that by motion that is passed by the majority of the Board.
Mr. Carney: Ok.
Mr. Shipe: I put forth the motion that we solicit letters of intent from people that show an interest, and we will bring it into the January 30 meeting and interview them.
Mr. Morgan: What meeting was that?

Mr. Shipe: January 30th. The next meeting is January 9th. Mr. Carney: Do we have a second?
Mr. Pawelczyk: I think now you want to discuss that motion because I think Lance might want to see if there can be an amendment to that motion. Is that correct? Was that what you were eluding to?
Mr. Morgan: The letter of intent needs to be in by January 30th was that your motion?
Mr. Shipe: No that is when we would interview them. I didn't have a date.
Mr. Morgan: We can set that date as the date but then we will have to make a motion about what we need to do.
Mr. Pawelczyk: You can ask Rob to amend his motion to the week before. I am just trying to work on the procedure.
Mr. Morgan: Would you like to amend your motion besides just the letters of intent
to be in? Would you like to set some standards?
Mr. Shipe: I would like to amend my motion that says we would like to have the letters of intent 7 days prior to the January 30th meeting and then we will interview said candidates at the January 30th meeting.
Mr. Pawelczyk: So, the letters of intent would need to be in by January 23, 2023, and any interested candidates would be considered at that January 30, 2023 meeting. Zaida, do you accept that amendment to the motion?
Ms. Karnegis: Yes I do.
Mr. Pawelczyk: If there is further discussion you can discuss it or you can just vote on it. If we need to supplement it we can supplement that.

On MOTION by Mr. Shipe seconded by Ms. Karnegis with all in favor, motion to solicit letters of intent for Seat #5 for the Board of Supervisors to be in by January 23, 2023, and consideration of candidates held at the January 30, 2023 meeting was approved.

Mr. Morgan: I would like to make a motion that on January 30th since the letters won't have been in and apparently disseminated to the Board members so they can

review them that we standardize several questions. We can work on that at this meeting or the next meeting because we will have some time. We standardize at least three questions that each potential Board member would be issued and expected to answer. I would also say that they have to attend the meeting so we can see them. That would be my motion.
Mr. Pawelczyk: You would second for discussion. Mr. Shipe: Second.
Mr. Pawelczyk: In terms of all Lance is doing here is a motion saying look, we need to develop standardized questions and the individuals would need to appear at that meeting on the 30th. That is his motion. I think what the intent would be here is one way to handle that and before you vote on the motion is for each Board member to bring questions to the next meeting whenever the next Board meeting is so you can develop what those three questions would be and you can vote on them at that time. Any questions, not necessarily three and you can vote on them at the next meeting.
Mr. Morgan: That is my motion. Mr. Shipe: I second that motion.

On MOTION by Mr. Morgan seconded by Mr. Shipe with all in favor, a motion stating that the Board needs to develop standardized questions for the candidates that will appear at the January 30, 2023 Meeting was approved.

Mr. Shipe: Is that something we are going to give those questions to the people before they show up? I didn't know what your intent was. Did you intend for them to have the questions so they will be ready to answer them?
Mr. Morgan: I would suggest that whoever is interested submit their letter of intent. They know their own qualifications and two or three standardized questions we have we just ask them.
Mr. Shipe: Ok.
Mr. Morgan: It is just going to be a conversation. Mr. Carney: I agree with that.

Mr. Pawelczyk: I would say submit your questions to Julio before the next meeting. Of course, we can certainly bring up additional questions, but that way Julio can have a list of questions that you all can look at and say as a Board say yes, yes, yes, or no. Does that work for everyone?
Mr. Carney: Got that Julio? Mr. Padilla: Yes.
Mr. Carney: Ok so that is pretty well established.
Mr. Pawelczyk: At the next meeting the Board can direct Julio to notify everyone when they will be considered, which will be the January 30th meeting, and that in order to be considered they must appear at the meeting in person.
Mr. Carney: Now we have B, is that something you are going to handle?
Mr. Pawelczyk: That is not necessary because you didn't appoint anybody. We are skipping A, B, and C.
Mr. Carney: It has nothing to do with Rob then?
Mr. Pawelczyk: Correct. Rob was done the last meeting.
B. Oath of Office for Elected/Newly Appointed Supervisor(s)
C. Election of Officer(s)
SEVENTH ORDER OF BUSINESS	Approval of the Minutes of the
November 14, 2022 Meeting
Mr. Carney: Approval of the minutes of the November 14, 2022 meeting. Can I have a motion to approve, please?

On MOTION by Ms. Karnegis seconded by Mr. Morgan with all in favor, the Minutes of the November 14, 2022 Meeting were approved.

EIGHTH ORDER OF BUSINESS	Updates on:
A. Turtle Run Boulevard and Sample Road Main Entrance Fountains
B. Insurance Claims
Mr. Carney: Julio, do you have any updates on the Sample Road Fountain features? Anything that you have to share?

Mr. Padilla: The only thing that we are asking the Board to consider tonight is to either decide on how to move forward with Special Counsel. If the Board would choose to move on with the lawsuit or if the Board would like to get more information and also contact individually the Special Counsel and come back and make that decision. It is important that it is not delayed that much.
Mr. Pawelczyk: When I spoke with Mr. Fornaro he is really waiting for Board direction. I think everybody knows that you had the architect and contractor both deny any responsibility and blamed the other. At this point, he is waiting for directions from the Board as to what to do. I think the Board knows that if you do file a lawsuit, no matter what, you have to hire a construction expert. Mr. Fornaro has indicated he has somebody available that he would like the Board to retain through him as Special Counsel moving forward. I have talked with a couple of Board members individually prior to this meeting. I think the best thing to do is because you don't want to discuss the litigation in this meeting. You don't want him to come to the meeting and discuss it in public and discuss whether or not he thinks we can win. What the chances of winning are. I think the best thing to do is if you need to gather more information like Julio said would be to contact him directly. I know some of you may have taken advantage of that already just to get his thoughts on the phone. Then you can come back and make a decision as to how to move forward. I guess the decision is you either do nothing and fix it yourself or leave it as is or change it or you are going to hire Mr. Fornaro to file a lawsuit and to move forward. There are costs involved and he can give you a better idea as to what those costs are going forward. As you know there is no guarantee you are going to win a lawsuit and there is even less of a guarantee that if you win you will be entitled to attorney fees and costs. Those are things that you can discuss with him. Does anybody have any questions that I can answer without discussing the litigation?
Mr. Morgan: Didn't we talk last meeting about it might have been you Skip to be a point man with any further conversations with the attorney.
Mr. Carney: I did have a conversation with the attorney. Counsel suggested not
bringing it up at this meeting. He has suggested that each one of you calls him independently and asks the questions, correct?

Mr. Pawelczyk: Well yes because the information that Skip can convey to you he can only convey in a public meeting. We can't have a shade session. Some of you may have heard of a shade session or closed-door sessions, well you can't have that where the Board discusses litigation until there is litigation. There has to be a lawsuit pending before we can advertise a closed-door session where you can discuss that amongst yourselves with the public not in attendance and only a select few of your staff here which would really be me and Julio.
Mr. Shipe: This attorney that we are speaking of?
Mr. Pawelczyk: He was retained by the District. He has looked at the claim. He sent some kind of pre-suit letters I guess is the best thing to say to the architect and the contractor. It is basically a statutory item that gives them the chance to either fix what is wrong or deny liability. Both of them denied liability.
Mr. Carney: I would definitely encourage each of you to give him a call. I think that
would be best.
Mr. Morgan: Can you provide me with his phone number, please? Mr. Carney: Can you shoot it out to all the Board members Julio? Mr. Padilla: Yes.
Mr. Shipe: Does it leak? Does it pump? Mr. Carney: It leaks like a sieve.
Mr. Shipe: It is more leakage issues.
Mr. Pawelczyk: It is a leaking issue on both fountains, both sides.
Mr. Morgan: The fountain themselves work, the bubbling up and running and all that stuff. It is the leaking that is the problem. We can run the fountains however it has been recommended by the engineer or whoever not to run the fountains until you get it fixed because it could cause more damage.
Mr. Carney: We did get a quote from All Brite for $35,000 per side to fix the fountain
leaks. I did speak to the gentleman not too long ago and he said the price is about the same and it wouldn't increase very much. So we are looking at about $70,000 to stop the leaks. He said also what about those caps? From what I understand from listening to John Zac a while ago to remove those caps you are going to have to replace those caps. That would be an additional expense. Then we have the brick behind it which needs to

be changed to real rock and not that artificial stuff. That needs to be changed because it is all stained up. Those are things that have to be done if we are going to take this on. Right, Lance?
Mr. Morgan: I would say yes. I would say it is upwards of a couple hundred
thousand dollars if it is going to be $70,000 to do the pools. I have no idea. I am guessing. The caps need to be replaced and if you are going to take off that stone it could be causing more leakage unless they are going to waterproof behind that stone.
Mr. Carney: I think the stone is just the facade. It should be. It looks terrible. We agree that it is all stained up. It is that artificial stuff.
Mr. Shipe: When you say caps, are you talking about the copper caps?
Mr. Carney: No, not the copper ones, the ones that are on the fountain itself, the terracotta caps. They will probably have to be replaced. Even the guy with All Brite, his name is Gary and he said I am evaluating it, but I really don't know what is in there until I start digging into it. He said I would do one at a time. That is what he told me. There is no doubt you can stick your hand in some of those holes, that is how bad it is.
Mr. Pawelczyk: Mr. Forano knows that you all might be calling. Julio will forward you his contact information. I would send him an email saying I am so and so, and a member of the Board of Supervisors, can we set up a time to discuss? I know he is a litigator, so he is in and out and moving around a lot. He will respond within a day to your email once he gets back in the office I am sure. If you can't reach him let me know and I will track him down for you.
Mr. Rosen: Can I ask a question? I am a fully licensed contractor. The company I work for Mr. Rosen was inaudible at this time. Usually, when it gets to that point, we hire a contractor, what we do is we hire an expert. He comes and he does an evaluation. He then makes a determination of where the actual leak is coming from in this case. It could be waterproofing; it can be so many things. My suggestion would be we can do some exploratory investigation with a third party. He can give us a report. We will have some kind of paper that we can actually go into something like lawsuits or something like that. That would be my suggestion.
Mr. Carney: Well we have already had a lot of leak experts looking at that. We
have had many reports.

Mr. Pawelczyk: All that has been forwarded to Fornaro right? Mr. Carney: Yes.
Mr. Morgan: We did have a structural engineer that works for this attorney, his lead guy if I am not mistaken, went out and assessed it and we have done a lot of that research. He is the one that suggested we move ahead now since he has evaluated it. We have done that yes. Now we are at the stage of either cutting bait or fish.
Mr. Pawelczyk: That is one way to put it. Mr. Carney: Good questions though.
Mr. Shipe: The one last question I would have is we kind of know the $70,000, the walls, if we do pursue the litigation is there an estimate of how many billable hours it is going to be if we lose? What the cost would be versus just to go ahead and fix it?
Mr. Pawelczyk: That is what you have to talk to him about. The only thing I would tell you and as you all probably know litigation is very expensive. Hours build up quick.
Mr. Carney: And the sky is the limit.
Mr. Morgan: The attorney did come out for one meeting a while back and he gave us some thumbnail sketches on the cost once he got the report from the expert. He gave us a thumbnail sketch.
Mr. Pawelczyk: It is best to discuss with him the pros and cons just so you have
an idea of what he is thinking so when you do vote as to how you are going to proceed you can make that educated decision.
Mr. Carney: At this point, both contractors are pointing at each other so that is
where we are. Lance and I went out there one day and just put our hands in the holes. It is that bad.
Mr. Morgan: It is underneath the lips though. That is why the pool idea that Skip
brought up might be a good fix but then again we don't know.
Mr. Pawelczyk: You don't know what else is there.
Mr. Morgan: It could be a pool expert that comes in and then after we spend that money, and it is not fixed and continues to leak, then where are we at unless you have a guarantee?

Mr. Carney: I am not an expert, but I think they would guarantee it not to leak, otherwise they are not going to touch it. Anybody that looks at it says it should have been direct pour and not block.
Mr. Pawelczyk: That is really a question to discuss with the special counsel as well
as to what he thinks and how that would affect our claims, etc.
Mr. Carney: Ok.
Mr. Pawelczyk: Give him a call. He is billing his time as he should, but he has been very reasonable. I have seen his bills and they are to date very reasonable.
Mr. Carney: Christmas Designers Holiday Program 2022, we finally got the lights done. I think they look pretty good. I do know and I was talking to Cypress Bay, and they use COi also and they have been struggling getting things done also. Maybe it is a change in management. The company is run differently, I don't know. One thing that Joe is saying is that they were having a hard time getting lift trucks because they are all in hurricane territory which does make sense. We all have to understand that. I know you all have a comment about the lights, but I do have one thing to say before the lights come down, drive around, and make notes of what should be changed for next year. That is the best way to do it. Make notes and then when we go into March or April we can decide what we want to do for next year. Next year the walls will be done, the signs will be done, and we will have trees at all the entrances that we can decorate. Next year should really be a slam dunk to make it look great.
Mr. Shipe: It was around $74,000 this year? Mr. Carney: No, we were about $60,000.
Mr. Shipe: We didn't have to put this out for bid? We could just select somebody.
Mr. Carney: These guys have been pretty good. They worked with us on price a little bit and gave us a little relief, nothing major but a little bit.
Mr. Pawelczyk: $57,768.
Mr. Morgan: The threshold I believe is $300,000.
Mr. Pawelczyk: That is for construction. This is like $195,000.
Mr. Morgan: They did a good job, and they didn't cause any damage for the most part. They did a pretty good job this year overall. They were parked up on the roundabout

with those big trucks on the green grass, the artificial turf, and I made a complaint to Pat about it. I sent him the photographs.
Mr. Carney: They just parked there?
Mr. Morgan: Yes, they came to service the lights at night or finish the lights and they had one of those big trucks parked right up on the green on the south side of the roundabout. You can see there is a little indentation there but not too bad.
Mr. Carney: A couple of items I see really quick is those three trees in the front used to be really small. They are getting bigger now. They are hiding the oak trees so next year those three trees should be decorated. That way you don't hide the oaks. The oaks should have more blinking lights at the top. I don't think there are enough blinking lights. I like the blinking lights but there are not enough of them. That is a couple of things that I see. I think they did Harbor Island. They left some green on the fronds. They looked terrible without it. They looked like a pole.
Mr. Burgess: I am not exactly sure if they actually got the fronds like they do at the roundabout.
Mr. Carney: I thought Pat said they did.
Mr. Burgess: We will double-check the report, but we looked today.
Mr. Carney: Everybody's fronds are decorated but Harbor Island. If you are going to do them you have to do them all.
Mr. Pawelczyk: Rob as part of that agreement there is a scope of services that
sets forth each area and tells you how much each costs so if you need that Julio can get that for you.
Mr. Shipe: Actually I think I have that.
Mr. Pawelczyk: You can look at it and see ok this is what it costs maybe we should do this, maybe we should do that, and help you make a decision.
Mr. Carney: We had an easement for 3 HOA's but there was no easement for
Newport because we never did their landscaping. We have no easement at Newport, so we were unable to decorate their community. Now to do this for every community what do we need to do maybe next year to be able to do this for all the communities and not leave one out?

Mr. Pawelczyk: I don't think you are leaving it out because you have no right to go on their property.
Mr. Carney: I understand that.
Mr. Pawelczyk: They would need to grant us a perpetual easement.
Mr. Carney: You know that, and I know that but the people that live there don't know that.
Mr. Pawelczyk: They should talk to their Association that said we are not giving
you an easement.
Mr. Carney: So it would take the Association to create the easement? Mr. Pawelczyk: They would have to ask for it I would guess.
Mr. Carney: Ok. I just wanted to know how it goes about.
Mr. Pawelczyk: Then it is up to you as a Board to decide who is going to pay for it. Mr. Morgan: I do know that Chris talked to it could have been Clarence or somebody from that Board. I think it was Clarence about decorating their entrance because we agreed to do Harbor Island and Hidden Lake. He didn't get a response back from my understanding. Positive or negative, he just didn't get a response back. We could have decorated this year if he wanted to. They did it themselves and Mike could have
drawn up an easement agreement.
Mr. Pawelczyk: The difference is we own the landscaping at Hidden Lake and at Harbor Island, so they basically give us the landscaping improvements, but they maintain it. They still maintain their own landscaping, but it is technically owned by the CDD. We would have to do the same thing with Newport.
Mr. Carney: Newport would have requested the easement from the CDD.
Mr. Pawelczyk: Unless you ask them if they want to do an easement. In other words, you can revisit it. Remember what we did with Harbor Island and Hidden Lake is you added landscape improvements to that area.
Mr. Carney: Newport denied, they didn't want us to do that.
Mr. Pawelczyk: You could do the same program if they want to. Mr. Carney: Just to make it consistent throughout.
Mr. Morgan: I will say this Skip, I don't know if it was you're doing or not, but the streetlights with the wreath and the bows really came out nice.

Mr. Carney: They do look nice. Remember when we were driving around I said absolutely do that at all the entrances. It is nice. I love the white, the red and the green. It really stands out. I think the entrance looks great.
Mr. Morgan: I think what is really great is across the street at Cypress Pointe. They
got those five big trees.
Mr. Pawelczyk: I agree. I noticed that just driving by.
Mr. Carney: That is where you see the blinking lights because they are not lined up in one big line, they are kind of spread out. Ours need to have more blinking lights. I think they look pretty good. I think next year they will look a lot better. Anybody have any comments about the Christmas lights? I know Pat was the administrator there. I know he has been running around at night resetting GFl's. Patrick, do you have anything to say about that?
Mr. Burgess: No, not about the Christmas lights.
Mr. Carney: I do know that Coral Bay was having some issues. I spoke to the guy not too long ago. I didn't bring it up, but he said are you having problems with COi this year? I said well it was a little challenging.
Mr. Pawelczyk: From what I heard, and they brought it up at the meeting last week was that COi, actually they tried to have COi appear at the meeting, but somebody tried to appear by Zoom and they couldn't establish a good connection, so they just said go away. They are not happy with COi. COi what I have heard is that they just had trouble with people to do any work, seasonal work.
Mr. Burgess: Typically, those GFl's are really simple but a lot of times coming home from work they see the lights aren't on. COi gets there around 7ish and then they turn the lights on, but it is that initial drive home that people don't see them because the GFl's are simply not popped.
Mr. Carney: They are having ongoing problems, but we got to a point where we
are good, we like what we see so at least we got to that point.
Mr. Pawelczyk: Their problem was that one of the Board members came home from Thanksgiving dinner and there were no lights. They were extremely upset.

NINTH ORDER OF BUSINESS	Staff Reports
A. Attorney
Mr. Pawelczyk: I actually don't have anything further at all.

B. Engineer - Update on Cypress Pointe Flagpole Project
Mr. Geiger: I just have a little quick update on this. I am still waiting on the electrician to furnish a formal proposal for Board approval. I believe the last time we talked about a $9,000 estimate he gave me. I was asked to get a formal proposal. I put a call into him today. He didn't call me back. Outside of that 3D Paving submitted, their contract reads their payment terms were at 40% down payment basically. They sent an invoice over. That has been passed off to GMS per the agreement. As soon as we get the electrician approved then we have total project costs and 3D Paving can submit for permits and everything. Until that point, we are at a standstill. I know Patrick said the flag company signed their agreement.
Mr. Burgess: They did.
Mr. Geiger: We have two out of three agreements signed right now. Mr. Carney: You put some invoices in for payment?
Mr. Geiger: Yes 3D did submit their 40% deposit. Mr. Carney: That was just recently.
Mr. Geiger: Yes. I had to ask them to hold the 5% retainage back that they are supposed to do.
Mr. Carney: And we are still sitting under the $60,000 we agreed to for that project?
Mr. Geiger: It should be around there. You are looking at $30,000 with the construction plus the $3,000 in permit fees. You are looking at a little bit under $50,000 right now from what I calculate. Survey, they are still making revisions to the easement atlas and everything. I have asked that by the January meeting that they can have some books bound for that. I needed to ask again how many books does the Board want for the easement atlas? Does each Board member want one?
Mr. Pawelczyk: I just want an electronic version. Mr. Geiger: Ok.
Mr. Carney: Why don't you do that, just send us an electronic document.
Mr. Pawelczyk: I think it would be good to have one here. Just one, don't you think?

Mr. Geiger: That works. Outside of that, I am going to be unable to make the January 9th meeting. I am just putting that out there now. If the Board would like someone from KCI to attend I can get someone to come. I don't know if I am going to have anything engineering-wise.
Mr. Carney: You said at the last meeting Horsepower was done, right? Mr. Geiger: Yes. They have to put two stickers on two signs for me.
Mr. Carney: We have a final payment to them for $8,500 and $413 and they are
done.
Mr. Geiger: The girl I spoke with said she was going to submit invoices this week.
I haven't seen anything as of today.
Mr. Carney: Anything else Jonathan? Mr. Geiger: No that is all that I have.
C. Field Manager - Tropical Plant and Pest Service Monthly Report for November
Mr. Burgess: Just one thing with Tropical Plant and Pest. There was a fungus that has been treated by Lake Katie. There is a mound that you can probably see on the right­ hand side. That has been treated. We are also going to Art about just weed-whacking that. It looks like a lawn mower got on it. Tropical Pest is treating it and also on Turtle Run Boulevard median. They are on that, and it was treated last week. That is about all that we have. Also the insurance claims we need direction on the two checks that are on hold. The one check from All State Insurance, their check is for $12,541.10. That is for Terrapin Lane and Turtle Creek Drive light pole that was damaged. The second one is Kemper Insurance for the roundabout sign that was knocked down. The check is for $5,597.24.
Mr. Carney: Why are they on hold?
Mr. Burgess: We need directions from the Board to deposit them because of the difference.
Mr. Pawelczyk: They gave it with the depreciation applied.
Mr. Burgess: The depreciation on the roundabout was $399.76 and the Terrapin Lane and Turtle Creek Drive pole was $496.90. On that same note about the Lake Katie accident, I spoke with the adjuster this morning. We are sending them all the information to get that check. Turtle Creek Drive and Creekside Drive pole I spoke with the lady, it just has been taking a lot longer. They are a smaller.insurance.

Mr. Morgan: Which pole was that?
Mr. Burgess: That is a large one by Creekside in the median. They have all the information, we are just waiting on the check now.
Mr. Carney: Typically, when you receive a check from the insurance company that doesn't mean they can't give you the additional over and above so you should be able to cash those checks. That doesn't mean it is final if you cash those checks does it?
Mr. Pawelczyk: Typically they are asking you, this is it. Mr. Carney: It is only a couple hundred-dollar difference.
Mr. Pawelczyk: Right but they just need a motion for you to authorize them to accept those checks for the amount stated to resolve those two claims.
Mr. Carney: The difference was due to depreciation? Mr. Burgess: Yes.
Mr. Carney: I think the question is what is it costing us? Is there a big difference between the two?
Mr. Pawelczyk: It is costing $490 for one and $300 something for the other. Mr. Carney: What does the Board think?
Mr. Morgan: I say we take that and move on would be my direction.
Mr. Pawelczyk: Your other alternative is to send the checks back and sue the individual or go after the individual individually, but they are just going to turn it over to their insurance company.
Mr. Carney: Ok Lance do you want to make that motion?
Mr. Morgan: I will make a motion that we go ahead and accept the All-State check and the Kemper check to resolve those two cases.

On MOTION by Mr. Morgan seconded by Ms. Karnegis with all in favor, authorizing staff to accept settlement insurance checks in the amount of $12,541.10 from All-State and
$5,597.24 from Kemper was approved.

Mr. Burgess: For the next two when we receive checks, do you want us to present them to the Board as well? I am assuming that is the procedure.

Mr. Carney: I guess we want to know what the differences are. This time the difference is very little we agreed to accept the check. I guess we would like to know the information on that.
Mr. Burgess: Ok.
Mr. Carney: If the difference is thousands we would go a different way. You are moving to replace these poles?
Mr. Burgess: Yes.
Mr. Padilla: I have that update.
Mr. Carney: Moving forward, we replace them immediately before we get the money, so we don't have it sitting there without a pole for so long.
Mr. Burgess: Yes.
Mr. Padilla: For the roundabout that would be installed between February and March and for Terrapin Lane that is going to be installed next Thursday or Friday. Mainnor is asking if the Board can make a decision on the pole that is going to be installed at Turtle Creek and Creekside. Where do you want to move the pole to?
Mr. Morgan: Jonathan was going to look at that for us right?
Mr. Geiger: I spoke with Mainnor. He said Lightworks can totally move the pole.
The conduit already runs through there. It is not a big hassle.
Mr. Morgan: Did you see where that pole went down at? Mr. Geiger: Yes because the stump is still sticking out.
Mr. Morgan: Do you have a suggestion? Should we move it ten feet south?
Mr. Geiger: I believe when we spoke at the last meeting, 20 feet was mentioned, and I think that is going to get it out of the intersection area. I think if you go any further back it is going to go through the balance of the lights being all in the bullnose areas. Mainnor said it is not a big deal. I know he did ask if someone could mark where they would like it.
Mr. Morgan: I can go out tomorrow. You recommended about 10 to 15 feet. I will mark it with red spray paint on the ground.
Mr. Padilla: Horsepower will be the ones doing it so when they install the pole they are going to go to the area and look at where it is marked to be able to give us an updated proposal.

Mr. Morgan: That pole has been hit twice now in some bizarre way. I think 15 feet would be good.
Mr. Carney: I think so too. I would bring it halfway to those oak trees.
Mr. Padilla: Once Horsepower is able to see where the mark is they are going to give us an updated proposal and we will need a motion to be able to do an agreement with the revised proposal.
Mr. Pawelczyk: For the three poles? Mr. Padilla: For the one pole.
Mr. Pawelczyk: So Horsepower is doing the one.
Mr. Padilla: It is under Mainnor, but Horsepower is going to give them a cost. He said it is not going to be more than $800 to $1,000. That is his ballpark figure. Right now, it is $16,287 so it would be $17,287 not to exceed.
Mr. Morgan: That is the one insurance company that hasn't come through yet

right?

Mr. Padilla: Yes.
Mr. Morgan: So moved if that is what you need.
Mr. Pawelczyk: Can you restate the motion for the record?
Mr. Padilla: To create an agreement with Lightworks not to exceed $17,287 for the

Turtle Creek and Creekside light post.

On MOTION by Mr. Morgan seconded by Ms. Karnegis with all in favor, a not to exceed amount of $17,287 to enter into an agreement with Lightworks for light post replacement at Turtle Creek and Creekside was approved.

Mr. Padilla: Just an update on the installation of that pole, it will be also February or March.
Mr. Shipe: Which one was next week?
Mr. Padilla: The one at the roundabout.
Mr. Shipe: Are we going to leave the stump of the light there or are they going to remove it before? I know we talked about that last meeting.
Mr. Padilla: When they come to do the roundabout, they are going to remove that.

Mr. Pawelczyk: My question is you have already approved the other two poles right? We already have an agreement on those two?
Mr. Padilla: Yes.
Mr. Pawelczyk: Ok. I am just making sure. I will put the agreement together Julio so there is no delay and once you get that revised proposal we will add it in.
Mr. Burgess: We do have a chat that was sent by Julia Winfred.
Mr. Pawelczyk: Actually she should get on and unmute herself and she can tell us. Ms. Winfred: Hi, how are you doing?
Mr. Carney: Good Julia, what do you have for us?
Ms. Winfred: I already talked to you about it a little bit about our landscaping in the front and I know that the COD paid for it about ten years ago. Lance and I have had discussions about how it is in pretty bad shape because no one took the time or the effort and didn't put any money into keeping or maintaining it when the agreement was originally from what I understand agreed to. My question is it a one and done or is there extenuating circumstances that perhaps I can bring to the Board because I have some major projects that have to happen in Hidden Lake. Number one is our roads. Our roads are going to cost us a lot of money, so I am trying to reduce any type of expense otherwise it is going to remain the way it is because we don't have the budget to actually improve the landscaping. After that is said, is there any way there are extenuating circumstances that could be revisited that we could get another facelift?
Mr. Carney: I am going to have our attorney Mike speak on that.
Mr. Pawelczyk: I don't have the agreement in front of me so I can't answer the question. It is really up to the Board. You can do whatever you want. My recollection of that agreement was The Estates HOA, I assume that is the one we are talking about right?
Mr. Carney: Hidden Lakes.
Mr. Pawelczyk: They were supposed to maintain the landscaping. Mr. Carney: Right.
Mr. Pawelczyk: But landscaping does need to be changed every so often right? I would have to see what that agreement says.

Mr. Morgan: I met with Julia one day at her community and the dahoan hollies that are there I think there are six of them, Julia?
Ms. Winfred: Yes.
Mr. Morgan: They have lived their shelf life. There is only a couple of them living in the entire District. Maybe it is too hot or whatever it might be here. At the time that was a great landscaping choice. It looked great for a long time, but we have a landscape easement with her, and you just said earlier tonight that we own that landscaping.
Mr. Pawelczyk: That is correct.
Mr. Morgan: When we entered into the agreement they would care for that landscaping. I was going to bring it back to the Board. Julia sent me an email of a plan that a vendor of hers had with some ideas he had. We would probably go with BrightView and see what ideas they would have, and we could probably, I think as a Board member we could freshen it up for you Julia.
Mr. Carney: Ok.
Mr. Morgan: We own that landscaping. I don't think it is because of a lack of being upkept because you guys do a pretty good job over there. I think it is just that they aged out. They have a shelf life.
Mr. Carney: I agree with that.
Mr. Morgan: You have the two big palm trees that are nice there. They could probably stay but the stuff on either side could be freshened up for you.
Ms. Winfred: I guess what I am looking at is I am trying to do very low maintenance because maintenance is where your costs keep escalating for us. I am truthful with you guys. I looked at the old bills and stuff and no one has put anything into fertilization or bug control. Unfortunately, this is what you get when you don't maintain. I can work with you Lance if you want to work with me or if you want me to go back to the drawing board I can get new proposals because one proposal is probably over a year old now. With the costs that have gone exponentially gone up, I can just imagine what they are going to charge now.
Mr. Morgan: That landscaping was put in with designs from 12 to 15 years ago I think or at least 10 years ago. We operate a lot of times this Board with the theory that

less is more and maybe we just want to push everything back and just put some hedges in for you. At the end of the day put some low-level plants in and call it good.
Ms. Winfred: The issue is pretty much to have all the grass replaced and the grass that we have right now are weeds. That is all that is left. All the bushes that we did have in there, we do have some nice cordacopus I think it is called and the ferns really need to get pulled out because they have seen their day. I guess my question would be do you want me to work with you Lance just to go over an idea?
Mr. Morgan: I can come by, and I can have Art, I have a meeting with Art tomorrow. We can come by, and we can discuss a couple of options, and then we can bring it to the Board and see what the Board thinks and get a cost.
Ms. Winfred: I have to pick up my sister from the airport so if you can give me a timeframe. After lunch would probably be best if you could do it.
Mr. Morgan: If Art can't make it then we will go by, and I will discuss it with him and then I will get with you later that afternoon.
Ms. Winfred: Ok. My personal landscaper looked at it. He thinks it could probably be nurtured a little bit but again I am trying to go simpler than extravagant.
Mr. Carney: If we were to change the landscape would you be able to maintain the landscape moving forward?
Ms. Winfred: Yes. I have gotten quotes from different landscaping companies. Right now we currently have Broward Landscaping that does that, and they are good at cutting grass but that is about it. They are not what you would call a nurturing company. I am not proposing to go to my landscaper, but he has ideas as far as how they could probably bring some of it back and also to put in a little bit of color. I don't want to go extravagant, but I could just use a little bit of help. Some of the stuff that Lance was talking about those berry bushes they are done.
Mr. Carney: Right we have taken them out every place else. Ok. Ms. Winfred: Thank you.
Mr. Carney: Anything else Julia?
Ms. Winfred: No I am good thank you.
Mr. Shipe: Are we talking about the entrance in or is it the sides also? Mr. Carney: The sides probably up to the guard shed.

Mr. Morgan: It is just the main entrance.
Mr. Pawelczyk: Was it just the center median?
Mr. Morgan: No both sides. They have always maintained around their side right there. It is not a bad looking entrance. What they did over at Harbor Island was they put those red flowers; I can't remember what they are called but they have six dahoan holly's there.
Mr. Carney: Harbor Island looks pretty good.
Ms. Winfred: I can take a look over there and see what they have done. Like I said I am open to anything. The berry bushes are gone. They have seen their day. The ferns are pretty much mutilated they need to be pulled out. The stuff that has died already I had Broward Landscape pull out. It looked worse to have the sparse like they were versus nothing at all. At least we have all greenery. I hear from the residents all the time that it is not really inviting to come into our neighborhood because it is dilapidated. We just went through fixing our walls which were crumbling. We just had the guard shack painted and we had our sign fixed, different stuff just to make look a little bit more inviting to come into our neighborhood. That is the only way that I can see that will keep up our property values. We are going to want people that are interested in coming into our community.
Mr. Carney: Ok. Julia thank you.
D. Manager - Approval of The City of Sunrise Police Department for Police Officer to Attend Meetings
Mr. Padilla: We are looking to get direction on approval from the Board actually to have the City of Sunrise Police Department attend each meeting. We haven't gotten an actual motion from the Board asking to do that going forward so we will need a motion from the Board so we can continue to do that.
Mr. Shipe: What is the cost of that just out of curiosity?
Mr. Padilla: It is $192, and we do have to ask for the premium fee because it is pretty hard to get those filled so in order to compete with other vendors, I think the regular fee is like $32. Others are charging $64 at least so in order to be competitive with them, for example, Walmart, and they get more hours this is what we are paying, $192.
Mr. Shipe: What is the timeframe? Mr. Padilla: Three hours.
Mr. Shipe: Are we committing to a timeframe, six months?

Mr. Pawelczyk: You can cancel it at any time. Mr. Carney: Motion to approve? Nobody?
Mr. Padilla: Do you approve to continue with the Sunrise Police?
Ms. Karnegis: We can cancel it at any time, so this motion is just for right now.

On MOTION by Ms. Karnegis seconded by Mr. Shipe with all in favor, authorization of continuing the presence of a Sunrise Police Officer at each Board meeting was approved.

Mr. Carney: Then just address it month by month.
Mr. Padilla: I haven't received anything for next Monday's meeting for the agenda.
If the Board would like to cancel that meeting I will need a motion.
Mr. Carney: We need a motion to cancel the next meeting which is one week from
today.

On MOTION by Mr. Shipe seconded by Ms. Karnegis with all in favor, a motion to cancel the meeting on December 19, 2022 Meeting was approved.

TENTH ORDER OF BUSINESS	Financial Reports
A. Financial Report on Capital Projects, Emergency Funds, Capital Reserve and All Other Financial Issues
Mr. Carney: Financial reports. You have all the financial reports, everything is where it should be. On capital projects, emergency funds, capital reserve, and other financial issues.
Mr. Morgan: What is our money on hand Skip?
Mr. Carney: It is about $567,316 which is exactly what we have right now. Mr. Morgan: And we have $500,000 in reserves.
Mr. Carney: The $567,000 calculation is we already removed the monument signs from that number so that is what we would be left with. The monument signs I am hoping for the first week in January or shortly thereafter for the monument signs.
Mr. Shipe: And we get a one-time infusion from Broward County with the monies per year from the Ad Valorem dollars?

Mr. Carney: What is the timeframe for that?
Mr. Pawelczyk: It typically starts coming in December. It is not one-time. It comes in as they have it. I guess your big chunk is December/January. Then it comes in as late as August if people don't pay their taxes.
Mr. Shipe: Ok.
Mr. Pawelczyk: The big chunk is January. GMS can tell what the percentage of receipts is on a monthly basis if you want to know. For a community like yours, I can't tell on the commercial side but on the residential side most people are going to pay their taxes in November, so you are probably going to have 92% collected in the February report. Do you guys have that in the reports still? I am just wondering about your financial reports. I know some Districts you do. That is why you have that carryover at the beginning of the year so you can pay your bills until January.
Mr. Carney: Any other questions? Ok.

ELEVENTH ORDER OF BUSINESS	Supervisors Requests
Mr. Carney: Supervisor's requests, Rob?
Mr. Shipe: Still trying to get my feet wet on how the meetings run and how everything operates. Do we have office space in this building if we wanted to come in and look at contracts and different things? It says that we pay monthly for office space in this building.
Mr. Carney: I think that is paying for meeting space, isn't that what that is for?
Mr. Pawelczyk: My recollection is you are paying for them to keep the records here, record storage. I think that is what the contract says.
Mr. Carney: Any Board member is welcome to come here if they have any questions, right Julio? If anyone wants to look at anything they are welcome to come in.
Mr. Pawelczyk: They can also send anything electronically that you want to see as
well.
Mr. Shipe: Julio sent me a couple of things, I just didn't know if there was a
standard operating procedure of how the meetings are supposed to run, what the Supervisors are supposed to do.
Mr. Pawelczyk: I would say if you don't know the answer just ask.

Mr. Shipe: Like Lance is saying he is meeting with the landscape contractor tomorrow, is that just because you want to meet with him or how is your relationship as a Board member?
Mr. Morgan: Art is our vendor from BrightView, and you can call him on the phone any time you like and meet with him. I do maybe a drive-through a week with him and sometimes with Pat and Patrick. Sometimes all four of us will be together and do a drive­ through. I didn't do it last week with anybody, but I do have a meeting with him tomorrow. We are going to look at a couple of things.
Mr. Pawelczyk: Lance has traditionally been the Board member that went around with them.
Mr. Carney: Lance has a good eye.
Mr. Morgan: Chris too over the years and Dennis was a great help. Pat is doing a great job, so we go around and take a look at things that sometimes seem like vendors they just don't see the same things that we see. They have different timetables; they have different things on their minds. Sometimes you have to point out bushes. I will give you an example, the wall down behind Kevin Long's house has podocarpus. When you go to the back side of the wall, guess what, it hasn't been getting cut. The landscapers do all the bushes in front of the wall, but they never turn the corner where there is a reveal or an extension of the wall and they don't trim those. I am going to talk to Art about that. Just little nips and tucks that make Turtle Run special. If there is something you would like me to bring up I can bring that up for you.
Mr. Shipe: Did you meet last Tuesday or whatever on Terrapin Lane to look at that drainage?
Mr. Morgan: No I don't think I met with him last week.
Mr. Burgess: We went out and looked but we didn't see anything. Mr. Shipe: That would have caused the flooding?
Mr. Burgess: Yes we couldn't find anything. You said by the big backflow, right? Mr. Morgan: There is a drain there. I will take care of it tomorrow.
Mr. Shipe: That is not District, that is the City that would be responsible for that. Is that something that the Board contacts the City to do?

Mr. Morgan: The property manager would. If we see there is a problem, and it is clogged up and it causes backup like it obviously is the property manager could have the City come out. As a matter of fact, the City came out last week with this big truck and they went to every sewer. I don't know why.
Mr. Pawelczyk: In that circumstance, if I were you, I would call the District manager and say whose responsibility is this? If it is not ours, can you call the City? That doesn't prevent you from calling the City as a resident, but it might help them to call as well.
Mr. Shipe: Does the District own the land in the FPL easement? Mr. Pawelczyk: We own the FPL easement.
Mr. Shipe: So where the bricks and the poles are stored, that is District land? I know a few months back I was looking at the minutes and you were talking about putting up a fence around it so the neighbors wouldn't have to see it.
Mr. Morgan: Yes, one neighbor was complaining that it was getting to be kind of an eyesore looking out his backyard.
Mr. Shipe: I just didn't know how our relationship with the City is, could we store
things at the City's construction yard? I didn't know if that was our land that stuff was sitting on or if it just happened to be sitting out there on FPL land.
Mr. Morgan: It is a good idea. We could possibly if the City had room. We could always ask that.
Mr. Carney: We also thought about moving those poles and it is still there so where are we going to put those poles? They walk, as heavy as they are they walk.
Mr. Morgan: Those poles Jonathan you said they were defective poles.
Mr. Geiger: From what I understood those were the ones that they are not using for anything.
Mr. Carney: Are they good poles?
Mr. Geiger: I would have to check the emails from Mainnor again. Mr. Carney: We have to find out if they are worth keeping.
Mr. Geiger: I know there were some broken ones from what I understood.
Mr. Carney: Right where they are it is not an eyesore, and I don't care how heavy they are, they can be stolen.
Mr. Morgan: Is Pat here tomorrow?

Mr. Burgess: Yes he is.
Mr. Morgan: I will discuss that with Pat regarding possibly approaching the City for some storage area. That is a good idea.
Mr. Shipe: We talked that we are a long ways away from Turtle Run having the meetings here. Do we want to establish quarterly public meetings either at the City Hall or try to rent the gymnasium? I don't know if the four or five people might come until it actually became known that people could come and voice their concerns. Is that something as a Board we think might be useful?
Mr. Carney: I think we would have to come up with suggestions for locations. Every other meeting maybe we give it a shot and see what happens.
Mr. Shipe: I was thinking more like quarterly where it would be a public comment meeting as opposed to a business meeting. Like you said anybody can come to all the meetings but if we had something and they were advertised.
Mr. Carney: The library or city hall or something. At one time I think the Mayor offered us a place at one time. That was years ago.
Mr. Pawelczyk: I think my recollection was the City wouldn't give a set location for the entire year. We would have to advertise our meetings annually. You can advertise a special meeting with seven days' notice but every time you put an ad in the paper it is
$500 or $1,000, I don't know what it is.
Mr. Carney: I guess we would have to search out locations.
Mr. Pawelczyk: But the City did say that they wouldn't accommodate a space but that was years ago.
Mr. Morgan: So the Hilton Hotel wouldn't work for us anymore? Mr. Pawelczyk: You could do the hotel, but you have to pay for it. Mr. Carney: How much is the hotel, Julio?
Mr. Pawelczyk: It was like $300 something Mr. Padilla: Something like that.
Mr. Carney: I would just do the hotel.
Mr. Morgan: I have this in my notes here tonight about moving meetings closer. Why can't we have all the meetings at the hotels? You have a good idea once a quarter to have a special meeting or advertise having one and doing it, but this is a small space

if a lot of people want to show up, but why can't we have something that is closer? We did it during Covid. It is $300 times 26 meetings, what is the math on that? $7,500? It is an expense whether we bear it, or we don't. We could spend $7,500 better in a different way however it is way out here. They do have copy machines here and other things like this that are a big benefit.
Mr. Carney: That is why I wouldn't do them all there. I think we should bounce back and forth. I think the hotel is a good suggestion.
Mr. Morgan: Also we can get Coral Bay for free sometimes. We had meetings at
Coral Bay.
Mr. Carney: Julio that is you right? Coral Bay? Mr. Padilla: Yes. We will have to ask the Board. Mr. Morgan: That was a free location correct? Mr. Padilla: Yes.
Mr. Morgan: Coral Bay is not that far.
Mr. Pawelczyk: You would just have to advertise meetings accordingly. I think what you would try to do is set up a new meeting schedule so you can put in one advertisement saying these meetings are at Coral Bay, these meetings are at the Hilton, and these meetings are at GMS and then you can put it on the website. Just a suggestion. Remember during Covid we advertised a special meeting every time we had a meeting because we had to.
Mr. Carney: You do hear a lot that Sunrise is a long way away, but we will see if we move it people will show up.
Mr. Pawelczyk: I am going to tell you what I think going beyond what I usually do but anyone can attend the meeting via Zoom number one. Anybody can attend in person. Anybody can talk to any one of you individually before the meeting. They can call GMS. Anybody can talk to you individually and say put this on the agenda I want to discuss this. The reason you want to do that before the meeting is so that you can have an answer when you come to the meeting. I am just going to use an example, Ms. Winfred came and she doesn't know, this is the first time I have seen her at the meeting but if she had brought this up beforehand we would have had that easement ahead of time and maybe we could have accomplished a little bit more. That is not always the case but that is

something you can do. That is why I tell all Board members and residents don't wait for the meeting to bring up your questions unless you want to surprise somebody or if it is for political gain obviously sometimes that happens. Let's get the information so we can come to you with what you need so the Board can then make a decision at that meeting. That is one way to handle it. I will tell you I am a municipal lawyer. I live in the City of Pompano Beach, I have never been to a City Commission meeting except for when my son's baseball team was honored because I don't have time. Most people don't have time to go to meetings, but they do want answers. They want answers so get the answers through you as their elected officials. Certainly, they can come to the meeting, but I really find that most people don't have time. We do have a lot of Districts where you have people like Ms. Winfred where they will monitor it via Zoom from their home. That is helpful. Remember if we go to the hotel that wi-fi is bad. Remember we kept having the problem with that as well. That is something to think about going forward.
Mr. Morgan: When does Coral Bay have their meetings? Mr. Padilla: The second Thursday of the month.
Mr. Pawelczyk: They have like six or seven HOA's that meet also.
Mr. Morgan: Oh so you would really have to coordinate that.
Mr. Shipe: Does the Board think that we have enough information or there is enough going in the COD that we could produce a quarterly or semi-annual newsletter so that people would see what was happening as opposed to always wondering what was happening?
Mr. Carney: Everything is in the minutes, just go on the website. Everything is there if people want to read it.
Mr. Pawelczyk: Your neighbors used to produce a newsletter and it was great, once or twice but then it's hard to get the articles. It is hard to get stuff done on time. How are you going to distribute it? You are going to have to pay for the printing costs and then the mailing costs because you don't have the legal right to put anything in anyone's mailbox. Those are things to think about. A lot of Districts just try to promote that website even if they send a postcard. Look at the website. These are updates. Please look at the website. Then you have to make sure your website is updated. I think it is a lot easier to

update the website as to what you are doing than it is to produce a newsletter. It can be done, it is just who is going to do it and who is going to have time to get it done.
Mr. Carney: I think it is important to find out when these HOA's are having their meetings. Why can't we attend an HOA meeting once in a while? Not two together but one of us, answer some questions at the HOA meetings. I would not mind attending.
Mr. Pawelczyk: Then you could promote your website.
Mr. Carney: Then we can tell them what the Zoom number is. You just tell them everything about it and then promote the website and let them know how to get the information. They don't know how to get the information that is the problem right now. I think we need to find out when the HOA meetings are. I attended a few meetings over the past few months, and it was enlightening, it really was for me and for the homeowners. They are asking a lot of questions that they never have answered before. I think that is where we need to start. HOA meetings promoting the website and Zoom.
Ms. Karnegis: I also think we need to have GMS look into locations to see what is available out there.
Mr. Carney: Let's work on both things. Mr. Shipe: I think that was about it for me. Mr. Carney: Thank you. Lance anything?
Mr. Morgan: Just one thing Patrick tomorrow when you get with Pat, Tortoise Way the middle of the road especially going northbound to Wiles is in a lot of disrepair. We had the City come out and they threw some tar down and flattened it out here and there, but it is really in disrepair. I know that we were thinking awhile back a year or two ago or whenever it was of repaving that ourselves, taking on that project. I don't know if that is in the cards for us anymore or not but just take a lot at it. I will be out there again tomorrow to take a look at it. The City came out and dumped some asphalt down and stamped it down and stuff. They were there with the hot tar truck, and they filled one pothole and they left. Maybe the other ones weren't that bad but when you are there you do the whole job I think. I don't know. We will look at that tomorrow.
Mr. Carney: Who do we contact at least with the City to try and get some traction out of them?

Mr. Burgess: I know Larry Yuked the Coral Springs engineer. We spoke with them regarding MasTec and their damages, so he is a good contact.
Mr. Carney: There is also a spot-on Turtle Run Boulevard heading south by the Grove that needs to be repaired.
Mr. Burgess: Ok.
Mr. Morgan: We will look at that tomorrow but also I have baby Jesus at my house, I picked it up when we had the hay bales delivered and we usually don't put that out till the day before Christmas. A couple of years ago somebody stole it, so we don't want that to happen again. That is all I have.
Mr. Carney: We spoke months ago about the podocarpus on that brick wall. Mr. Morgan: Going to the school?
Mr. Carney: There are still like 8 to 10 of them that have been missing for a long
time.
Mr. Morgan: We actually spoke about having it removed if you recall when we did
a drive-through one day with Art.
Mr. Carney: We changed the landscape material?
Mr. Morgan: No just remove the podocarpus because it is very hard to get started. Once you get started they are pretty good, but they never did well there. That is why there are so many gaps. There is probably 30 or 40 missing. At the other end, they are all pretty much doing well. The arbicola are doing well. The only thing that is not doing well is the coco plum.
Mr. Carney: There is a corner down by Newport you know where that low tan wall is there are two Sylvester palms and there is zero landscape there. That is something we need to look at. I asked Pat to look at it.
Mr. Burgess: We have that on the list.
Mr. Morgan: Art said that he didn't feel like putting flowers in this year because there was nothing there. There is no back hedge or anything. It is something we will have to address.
Mr. Carney: The poinsettias look nice. They are smaller but they look good. You don't want to raise them up too high otherwise people see them in the pots, and they are gone.

Mr. Shipe: The entrance to 43rd Place that used to have lights and some features on both sides that were all removed and grassed down so going into 43rd Place there are no flowers or anything where every other entrance into the Estates has gardens. Was there a reason that all that was removed a couple of years ago?
Mr. Morgan: I think on Mr. Costas's side is where the wall came through and we put podocarpus and it is supposed to grow up kind of high there. Maybe that landscaping got removed at that time and it was never replaced maybe. I think the other side was dahoan holly's over there too. I am not sure.
Mr. Carney: We have electric at all three of our entrances. Mr. Shipe: Alright.
Mr. Morgan: That is all I have. Mr. Carney: Zaida?
Ms. Karnegis: Nothing.
Mr. Carney: Ok that is all I have. Do I have a motion to adjourn?

TWELFTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Morgan seconded by Mr. Shipe with all in favor, the meeting was adjourned.