MINUTES OF MEETING TURTLE RUN
COMMUNITY DEVELOPMENT DISTRICT

A regular meeting of the Board of Supervisors of the Turtle Run Community Development District was held on Monday, November 14, 2022, at 6:00 p.m. at Governmental Management Services, 5385 N. Nob Hill Rd., Sunrise, Florida 33351.

Present and constituting a quorum:

Skip Carney Lance Morgan Chris Kapish Zaida Karnegis Michael Hohl

Also present were:

Julio Padilla Michael Pawelczyk Darrin Mossing Patrick Szozda Patrick Burgess Jonathan Geiger Several Residents

FIRST ORDER OF BUSINESS

Chairman Vice Chairman
Assistant Secretary
Assistant Secretary (via telecommunication) Assistant Secretary

Governmental Management Services District Counsel
GMS GMS GMS
District Engineer

Roll Call

Mr. Carney called the meeting to order, and Mr. Padilla called the roll.

SECOND ORDER OF BUSINESS
Mr. Carney led a moment of silence.

Moment of Silence

THIRD ORDER OF BUSINESS	Pledge of Allegiance
Mr. Carney led the Pledge of Allegiance.

FOURTH ORDER OF BUSINESS	Good News
Mr. Carney: Good news section. Does anybody have anything to say?

FIFTH ORDER OF BUSINESS	Public Comment
Mr. Carney: Public comment, actually we have two people joining us online. Brian Boisiano and Julia Harris. Anybody have anything to say from the public? Ok.

SIXTH ORDER OF BUSINESS	Approval of the Minutes of the
September 12, 2022 and
September 26, 2022 Meetings
Mr. Carney: Next is approval of the minutes from the September 12, 2022, and September 26, 2022 meetings. The meeting minutes are on your iPad. Do I have a motion to approve, please?

On MOTION by Mr. Morgan seconded by Mr. Hohl with all in favor, the minutes of the September 12, 2022, and September 26, 2022 Meetings were approved.

SEVENTH ORDER OF BUSINESS	Consideration of Engagement
Letter with Grau & Associates to Perform the Audit for Fiscal Year Ending September 30, 2022
Mr. Carney: Consideration of the engagement letter with Grau & Associates to perform the audit for fiscal year ending September 30, 2022. Again everybody received that. You had a chance to look through it. With that said we would just need a motion to approve.

On MOTION by Mr. Hohl seconded by Mr. Morgan with all in favor, the Engagement Letter with Grau & Associates to Perform the Audit for Fiscal Year Ending September 30, 2022 was approved.

EIGHTH ORDER OF BUSINESS	Updates on:
A.	Progress Report on 9 Monument Signs
B.	Entrance Fountain Documents
A.	

Mr. Carney: Mike, any updates on the signs? Mr. Hohl: Nothing to report at this time.
Mr. Carney: Updates on entrance fountain documents? Chris, do you have anything on that?
Mr. Kapish: Yes, did you guys pay the bill for the attorney?
Mr. Padilla: We paid everything he sent. I think the update was regarding the responses he received.
Mr. Kapish: He sent everything. Also the engineer has to make his assessment and in order to do that to move forward with that, he needs the approval to do that full assessment. I don't know if you read that part.
Mr. Padilla: Yes.
Mr. Kapish: You know what I am talking about? Mr. Padilla: Yes, I have the emails here.
Mr. Kapish: Ok.
Mr. Padilla: I figured you were going to give a report on that.
Mr. Kapish: You can just read that. I don't have it memorized verbatim.
Mr. Padilla: Basically, the engineer and Tamara Peacock deny liability, so he wants to know how the Board wants to proceed forward.
Mr. Pawelczyk: What does he recommend? When did he send this? Mr. Kapish: A couple of weeks ago.
Mr. Padilla: You were cc'd on it.
Mr. Pawelczyk: I know but why is it not on the agenda? There was no recommendation? There was no request for anything that I saw.
Mr. Padilla: He just wants to know what the Board plans to do. What is the next course of action?
Mr. Kapish: The next course of action is that the attorney obviously got the responses, and it was a negative so now the engineer that he has working with him needs to do a full write-up on the fountain in detail to show exactly what is wrong with it. It was just a general discussion, but he needs to detail it and in order to do that he needs an engagement letter.

Mr. Pawelczyk: He needs to send us something to put on the agenda. I will communicate with him to see what he needs to do. I don't kn9w if he has worked with government before. He has an engagement letter that authorizes him to do the work but if he is looking for us to have him do more than he has already done, he just needs to send a letter with that so we can put it on the agenda to approve it.
Mr. Padilla: Ok.
Mr. Pawelczyk: I haven't heard from him either.
Mr. Padilla: The last communication was that Chris Kapish was going to give us an update. That was it.
Mr. Kapish: That is the update.
Mr. Padilla: He didn't give us anything in writing.
Mr. Kapish: He can't go any further unless it is authorized for him to make a complete written report so that you can give that to a contractor. After he has the written report he has a couple of contractors he can suggest to you to look at it and tell them what they need to do to the fountain to fix it. If you want me to I would be glad to contact him and put him in contact with you.
Mr. Padilla: If the Board would like to move forward.
Mr. Pawelczyk: The Board can do whatever they want. Typically, at least if I were to do this, I would be sending something to the Board or communicating with them and saying the next step would be to do an assessment. This assessment is going to cost approximately blank, authorize me to do this. I think that is what we need. I didn't see any of that in the emails.
Mr. Kapish: What he wants to know before he does all that is he wants to know if that is what the Board wants to do.
Mr. Pawelczyk: That is a good point too. Is this something that the Board wishes to pursue?
Mr. Carney: Should he contact you?
Mr. Pawelczyk: I can call him, or Julio can call him.
Mr. Kapish: He doesn't want to waste his time if it is not going to happen.
Mr. Pawelczyk: I agree. If the Board is ok with it I will call him this week and kind of see if we can get direction and bring it back to the next meeting, get an idea as to what

he thinks. The other thing is you can't really discuss pending litigation unless there is a lawsuit filed outside the Sunshine. You have to do an advertised shade section. I know he doesn't and nor do I want to discuss the elements of the litigation before the Board what our prospects of success, etc. are on public record. Maybe I should talk to him and see what he thinks and then we can see.
Mr. Kapish: And this is the engineer we are talking about.
Mr. Pawelczyk: I am talking about the attorney. We don't have anything from an engineer.
Mr. Kapish: Ok I will give you the information. I thought he sent it to you, maybe he
didn't.
Mr. Pawelczyk: No he did not. He has been copying me on stuff. He didn't send it
to me. Any thoughts of the Board that we still want to pursue this, or would you just rather wait and see what he has to say?
Mr. Hohl: I think we need more information before we go any further. We don't have enough information to make an informed decision.
Mr. Kapish: Nothing to go forward with except for him to give you the approximate cost of what he needs to do a full formal report.
Mr. Pawelczyk: Yes, exactly.
Mr. Kapish: Why you wouldn't do a report I don't know.
Mr. Pawelczyk: I think the way the Board set it up initially was to do the initial letters and then he would bring them back and depending on that response he would tell us; you know you can get further direction from the Board before the Board spent additional money. That was my recollection of the way his engagement letter read.
Mr. Carney: Ok.

NINTH ORDER OF BUSINESS	Christmas Designers Holiday
Program 2022
A.	Proposed Third Revision to the Christmas Designers Holiday Program 2022 3YR Agreement
B.	Proposed Agreement for Harbor Isles Entrance
Mr. Carney: Christmas Design Holiday Program. Julio, who is setting that up? You
are?
Mr. Padilla: Yes.

Mr. Carney: Here it is. It was handed out to the Board. A couple of the satellite areas, Harbor Island and Hidden Lakes were added. I think that was the only change, is that right Lance?
Mr. Morgan: Yes, we added Hidden Lake. I don't know if we ever finished the Harbor Island thing or not. We may have, I am not sure. We have a lot of problems with the Christmas lights as they are right now. They are in breach of their contract. Nothing is working. The blue tree is not wrapped at all. Hidden Lakes is not done as of today. Their contract says that everything will be operational. Under the general terms of the contract, I will start wrapping trees in September. They will be operational in the first week of November and this is the 14th of November. I know we had a little bit of a weather issue last week and things were spotty at best as far as operational. The blue tree is not even wrapped yet.
Mr. Carney: Julio or Pat, who is setting this up?
Mr. Szozda: I contacted him today and I have been in touch with Joe the whole time. I contacted him today, he is sick, but he guaranteed by the end of the week everything would be taken care of. He responded in an email that everything should be completed by the end of the week.
Mr. Carney: Are you following that day by day to make sure that is being done? Mr. Szozda: Yes, sir.
Mr. Morgan: Ok we can give him to the weekend, but I am just saying that with the weather, you and I have been in touch with each other half a dozen times over the last week about this. His excuse was that he couldn't get a big enough bucket truck to do the blue tree. Last year they caused a lot of damage so hopefully, they are taking precautions this year not to do a lot of damage. They are taking some precautions. When they were doing the Estates of Turtle Run sign they pulled their truck right up in front of the sign and as I walked by I smelled marijuana coming from the truck, and the two individuals that were putting the lights up. They looked like they ended up doing a good job for us. The Estates sign looks pretty good when it is lit. The roundabout looks pretty good when it is lit with the color scheme that we picked out, the green foliage with the white and the red collar. It looks pretty good but nothing else has been really done in Turtle Run.
Mr. Carney: I would like to see the red a little redder, but I like the color scheme.

Mr. Morgan: It looked like they did three oak trees. How many oak trees are they supposed to do in the medians?
Mr. Hohl: Four.
Mr. Morgan: Three oak trees are wrapped with the blinking lights, and I thought it was supposed to be four. Mike just said it was four. At the end of the day I only see three wrapped so can you check on that?
Mr. Szozda: I will follow up on that.
Mr. Carney: The package that was on our iPads Harbor Island is in the package.
It is not in the one that they just handed out though.
Mr. Morgan: He knows about Hidden Lake. I don't know if he knows about Harbor Island. Do you know about that Pat?
Mr. Szozda: Yes. I don't think Harbor Island was ever approved. Hidden Lake was approved.
Mr. Carney: We approved to do it; we just didn't have the total price at that time. We agreed to do it. That is at a cost of $4,305 which was the estimated cost back then.
Mr. Morgan: Can you check with him tomorrow and make sure he understands about Harbor Island?
Mr. Szozda: Yes, sir.
Mr. Pawelczyk: If I could interject. I don't think you approved it. I think you said yes we want to do it, but we need the proposal, and we didn't have the meeting last time. I think what we need to do, and I also recall that remember we had a second amendment, and we approved an initial holiday program, and then that holiday program was changed a little bit. I think it is about the same amount of money, right? You guys moved some things around and you got the new proposal. That was in your package as well. I think what you are doing is approving or ratifying the revised proposal and approving the Harbor Island program as well. I already prepared the document for that. I don't know if Christmas Designers knows about Harbor Island.
Mr. Szozda: I would think they do not.
Mr. Hohl: I would like to make a motion that we approve the revised proposal to include the Harbor Island program as well. The revised proposal total is $57,754. The Harbor Island proposal is $4,305.68.

On MOTION by Mr. Hohl seconded by Mr. Morgan with all in favor, the Third Revision to the Christmas Designers Holiday Program 2022 - 3yr. agreement in the amount of $57,754 and the Harbor Island program in the amount of $4,305.68 was approved.

Mr. Morgan: Skip, on the proposal, all the wreaths and bows need to go on December 1st right?
Mr. Carney: The exact date, I am not sure of the exact date. Mr. Morgan: I thought I read somewhere December 1st.
Mr. Pawelczyk: Just to clarify before we go onto the next item, Lance, you said we would give them to the weekend, but we are not waiving any of the rights to claim reimbursement if they are late to install, correct? We can figure that out at the end. I just want to make sure we are clear we are not waiving that and giving them a free pass.
Mr. Morgan: We are not waiving anything. I want to let the Board know that if he continues to have logistical problems and the work is not done when it is supposed to get done then one, we can be compensated or two, we need to look into canceling some of these items and take those off the agenda and go with what we have. I just want to make the Board aware of that. Pat and I talked about this today. That is why we have everything a la carte so to speak with the way they price it out, so if we have to cancel the blue tree, which would be very unfortunate but if he can't get a bucket truck we might have to do that. I can't believe that they can't get a bucket truck. Maybe he doesn't want to pay the price of a bucket truck.
Mr. Carney: We have had some dry days now so it should be ok as far as the grass is concerned. I know it was raining last week or so.
Mr. Hohl: I would think by our next meeting everything should be complete. We will know for sure.
Mr. Morgan: The next meeting is on the 28th so that is way late. The whole idea originally with the holiday lights was November 1st, 2nd or 3rd so you get a full season and enjoy them for as long as we can.
Mr. Carney: We were more than ready this year.

Mr. Morgan: I thought we were yes.
Mr. Pawelczyk: Without making this more difficult, do you want to appoint someone on the Board to deal with any cancellations or make those decisions by a certain time or do you want to just leave it to the next meeting just to follow up on what you are talking about?
Mr. Morgan: I think Skip could handle that and work with Pat about it. Mr. Carney: I can follow up on it.
Mr. Morgan: If Skip wants to cancel something he can pull the trigger on that. Mr. Carney: For the most part we just want them to get the job done.
Mr. Szozda: Understood.
Mr. Carney: Then we will deal with it later.

TENTH ORDER OF BUSINESS	Discussion of the Solitude Lake
Management Amendment
Mr. Carney: Discussion of Solitude Lake Management Amendment, what is that
Julio?
Mr. Padilla: It is a request for the Board to approve an amendment to Solitude. On
the contract they have an automatic 3% increase every year. When we were doing the budget and presented it to the Board it was going to be an additional 7% for product cost increase, but we don't have an amendment on the current contract. We are seeing if the Board would like to go ahead and amend it.
Mr. Pawelczyk: It was my understanding that this came to the Board a while ago and I believe it was for the 7% increase and it was approved, but at least it wasn't made clear to me or the Board I don't think that there was already a 3% increase so technically it is a 10% increase this year. I think when I asked for clarification we couldn't get it to prepare the amendment, so we just want to make sure the Board understands that for whatever reason this is an older contract. It wasn't approved by my office. It has a 3% increase automatic every year in there for cost of living. Now they have the cost of living plus the 7% which I will say in all of my Districts the cost of chemicals, everything has gone up for reasons we can debate as much as you want but it is not going to do any good. I think what Julio is asking is whether the Board is willing to approve that 3% plus 7% increase.

Mr. Carney: What is that in dollars do we know?
Mr. Padilla: The 7% is $2,363.61 and then the final increase, the 3% which is what is being billed now is $2,605.01.
Mr. Pawelczyk: Per month.
Mr. Morgan: I did talk to Rusty the other day from Tropical who does all the Turtle Run grass. The other day he was spraying liquid fertilizer and I inquired as to why liquid fertilizer is compared to granular fertilizer and he said fertilizer is up 55% and he can no longer afford to do business with any of his properties with granular fertilizer. I don't know the difference between granular compared to liquid. I didn't get into that discussion with him, but he says that until things cool off, granular fertilizer is up 55%. I am sure this right here is the chemicals they use to kill the aquatics and all that, so I am sure that their price
increases are like that. It is not fertilizer, but it is chemicals.
'
Mr. Carney: So we need a motion to approve?
Mr. Pawelczyk: Just so I understand, so the new contract amount is $31,260.12? Mr. Padilla: Monthly it is $2,605.01.
Mr. Pawelczyk: So that equates to $31,260.12 which isn't that much more than the 7% you already approved so yes; you would need a motion to approve that amendment to the agreement.

On MOTION by Mr. Hohl seconded by Mr. Morgan with all in favor, authorization to approve the Amendment to the Solitude Lake Management Agreement was approved.

Mr. Pawelczyk: You can always bid that or get prices because you still have the ability to terminate at any time with 30 days' notice, but I think what you may likely find is you will get a higher bid than the $31,000 especially with Solitude sucking up these companies left and right in South Florida. They are buying them all. That is what I heard, right?

for sure.

Mr. Padilla: Yes.
Mr. Pawelczyk: There is not as much competition as we had five years ago

ELEVENTH ORDER OF BUSINESS	Staff Reports
A.	Attorney
Mr. Pawelczyk: I don't have anything further at this time unless there are any questions for me. I don't think there is anything pending that I am working on right now.
B.	Engineer
1)	Updates on:
a.	Turtle Run Signpost Replacements
b.	Cypress Pointe Flagpole Improvements
2)	Discussion of Draft 2022 Easement Atlas
Mr. Geiger: Good evening. Good news with the signposts replacements. Those are completely done pending some of the signs that were previously damaged that I think Horsepower will install once they have arrived. I think it is just the Yield sign for the roundabout right now that is missing. Those permits are all closed out. They haven't submitted their final invoicing yet, but they still do need to invoice for the remaining cost of the project plus the retainage which comes out to $18,555. Everything has been inspected by the City. I did my final inspections. On top of that we did also close out the original signpost permit from 2008 or 2015, it was an ENOS number. The City has closed that out as well, which means there are absolutely no open signpost permits with the City anymore. I am waiting on one item for them to complete for the No U-Turn signs that was part of one of the change orders. They are required to put those little stickers on the back saying who installed them when they are installed. They have yet to do that. When they do submit for invoicing I can hold that change order until that work gets done. Outside of that Horsepower is completed with their work. I know there is some material left over under the FPL easement. I am not sure which of that is stuff that needs to be disposed of because it was poles that were broken, but I do know that there were a couple of leftover poles that can't be used for any current application due to changes in the scope of the project when this was first put out and the material was first purchased. I do know that Mainnor with Lightworks has submitted an invoice for the leftover and spare material and a couple of other items that were purchased throughout the lifespan of the project. There were some faded sign frames that got switched out and some finials that needed to get replaced at one point. I can't speak exactly about what all that entails because I wasn't part of that decision-making on that. Did you get a hold of Mainnor, Julio?
Mr. Padilla: I only spoke to him regarding those two poles.

Mr. Geiger: I guess between now and by the next meeting we will try to figure out exactly the extra material. I know some of it is leftover poles that couldn't be utilized due to changes throughout the life of the project. I am not sure if there is leftover hardware that wasn't installed as well but I believe he mentioned streetlight signs, a couple of actual signs themselves and poles. I think the idea was to hold onto them and if the District loses a pole somewhere that these could be utilized. He would be able to tell the District you don't need to buy a new one, we can use this one or if ever a need for a sign to go in somewhere and we could use one of the poles that was engineered for a certain size sign and configuration.
Mr. Carney: We would just need to find a location for them.
Mr. Geiger: Yes, I would recommend moving them to where the Board has the split rail fence and the pavers. That is kind of out of the way and everything.
Mr. Szozda: There is room for them. The logistics could be a little tough getting them in there but there is room for them over there.
Mr. Carney: Behind my house, is there one or two back there, or are they all gone?
I don't recall.
Mr. Szozda: Not directly behind your house. Mr. Carney: Ok, so they are all gone.
Mr. Geiger: That is all I have on the signposts. I am just glad that this is finally over with everything. It has taken a long time. I think 2015 is when the original half a dozen went in before the project was stopped and brought back later.
Mr. Carney: All the invoices are in, they are all paid, they are all done?
Mr. Geiger: No the permits are all closed. They have $18,555 left to invoice. That includes their retainage, all the change order costs, and everything. That does not include the invoice that Mainnor submitted recently for the leftover material from the project that was purchased.
Mr. Carney: I have the financial report with me and that has all been accounted
for.
Mr. Geiger: I am going to move onto the flagpole improvements. I have not been
able to get AS Electric to give me a number for this light fixture. The electrical engineer gave us his contact, a direct contact for the vendor, the distribution company. This guy

Gordan with the electrician has not returned my emails or anything. I know I spoke with Pat. He has another electrician that we can probably get a proposal from hopefully to include the light fixtures so with the Board's permission I would like to look for a different electrician at this point to the work. We just executed the contract with 30 Paving to do the civil work. I do have an updated quote from the flagpole company that I would like to get approved as well. Without that electric cost, I don't know if they can pull the building permit without having a total project cost. The current electrician quoted us $4,530 but that was without the cost of the lights, which were estimated at about $2,2000 apiece. I would like to get an actual number from whoever is going to wind up performing the work that is going to be more responsive than me sending five emails in a month and getting nothing back. Can we look for a different electrician?
Mr. Carney: Yes.
Mr. Geiger: I will get the information on that. Hopefully, it won't take long to get that. Like I said, the contract with 30 Paving has been executed so at this point as soon as we have this final cost hammered down I can get permit drawings over to 30 Paving. I do have an updated quote like I said from the flagpole company. They have changed ownership since the last meeting. I wanted to make sure with the change of ownership that nothing pricewise was going to change. The only thing that has changed is for some reason now the engineering drawings are not included in the price that we were quoted prior. This quote has gone up $450 to account for the sign and sealed drawings that we are going to need to submit to the Building Department for wind load calcs. That brings the new total for the flagpoles to $16,006. I believe they were $15,600 and something before. The only change is the engineering drawings. I don't believe the Board has specifically approved just this cost on its own. I do know that the sooner we get the 50% deposit down on this we won't be delayed waiting on poles if this goes into permitting sooner than we expect. A formal approval of this would be the next step on this.
Mr. Carney: Ok so we need to put a motion on the table. What is the total?
Mr. Geiger; $16,006. This is for the material, and they do the installation as well.
This is for them to furnish and install flagpoles.
Mr. Carney: How much was the increase?
Mr. Geiger: $450 just for permit-required drawings.

Mr. Carney: Ok.

On MOTION by Mr. Hohl seconded by Mr. Morgan with all in favor, a proposal in the amount of $16,006 for flagpoles and installation for the Cypress Pointe flagpole improvements was approved.

Mr. Geiger: The last thing that I have is the easement atlas drafts. A couple of meetings ago I did pass out a full-sized one for each Board member. I do know that this is also on the current agenda. I don't know if any Board members had a chance to look through this that I passed out or looked through the one that is in the agenda, but the survey is just looking for any direction for any changes the Board would like to see before we finalize and bind these for distribution. I have taken a look through there a couple of times and it pretty much follows the same format we had before except they have a couple of pages where they list all the easements on each little section and then they go further to break it out so where you have an overall sheet with just the specific type of easement, it gives a little more clarity about where these easements are. The only suggestion that I had for them is on the pages where it does the little section with all the easements I have asked them how much effort it would be to only list the easements relevant to that page because it gets a little cluttered if you are looking for a landscape easement and all the sudden you have 27 things here to look for but there is only one or two on the pages. That is the only recommendation that I made for any changes.
Mr. Hohl: That includes everything to do with the Cypress Pointe entrance and the changes in the easement there for the flagpole project?
Mr. Geiger: It probably doesn't reflect the pole project, but I don't think when they finally got this together that was all signed off on. They had this done in late September.
Mr. Pawelczyk: That probably needs to be added.
Mr. Geiger: I can shoot them an email with that, and they can definitely add that. I don't think the language on it changed because it was still just a streetlight landscape easement.
Mr. Pawelczyk: The area hasn't changed. We just added the purpose of the easement to allow for the flagpole pavers.

Mr. Geiger: I will make sure it is listed here. They have it under the landscape entry wall and utility easement. I will make sure the instrument number is correct here. Then moving forward they are just going to start keeping, I mean they already keep track of these in a CAD file. I have asked them moving forward just to go ahead and add it to the easement atlas file so that it is not a big undertaking every X amount of years when the Board says let's get a new physical copy printed and everything. The other thing they did run into is I know we had a not to exceed $5,000. They went over by $600 so they are requesting to approve the additional $600 funds. I tried to get them to stay on budget. There were a lot of documents to review for this I will hand them that. After doing all the title searches for some of the other projects they did have a lot of things to go through. They have asked if we could approve the additional $600 funds that were spent.
Mr. Pawelczyk: Is that subject to the changes being made without any further
costs?
Mr. Morgan: Thank you for clarifying my motion.
Mr. Carney: You had asked us if we wanted any changes, I think we have to rely
on you.
Mr. Geiger: Ok. I don't see much in here that has to obviously change. If any Board member or management has a question they can call me up and I can get the answer for them. I think this looks a lot more complete and this should be a lot more usable now than it was in the previous forms. We were missing all kinds of sign easements, and wall easements.

On MOTION by Mr. Morgan seconded by Mr. Hohl with all in favor, a proposal in the amount of $600 for additional funds without further costs for the 2022 Easement Atlas was approved.

Mr. Geiger: The other item that was brought to my attention by survey, however, there was a request to include the license agreement information. That was made post the $5,000 not to exceed so they are willing to do it, but they did say it would be $2,750 to compile a separate map that would show the license agreement coverage area and then bind that with the actual agreement themselves. I believe there are like 30

agreements. The cost is basically just to kind of create a separate document and for their time just making sure that they are listing the proper coverage area per these documents. Some of them have sketch and legal so you know they would have to review those and make sure they were representative of what we are doing. Some of them are just entire roadway sections. Those are a little easier to get through. Obviously, it is not something that I think is absolutely necessary, but it was requested at one point after the $5,000 not to exceed was agreed upon. It is completely up to the Board. Both myself and Mike have a copy of every license agreement. It is not information that we don't have readily available. It is just not in this sort of format right now.
Mr. Hohl: This document is the one that is going to be used more readily and if both of you have it and the information available, I don't think we need to have it.
Mr. Pawelczyk: Yes and GMS has it too. The license agreements themselves, remember those were just with the City. It is on City property. Usually, if we do anything on City property we know we have to get a license agreement or we have to check to see if we already have one and it is more of a maintenance item. I don't think that is necessary as much as it is like with the wall or monument that is on a private parcel.
Mr. Carney: Anything else Jonathan? Mr. Geiger: That is all I have tonight.
Mr. Carney: Thank you, good job on that.
C.	Field Manager
1)	Quality Site Assessment
a.	Quality Site Assessment - September
2)	Tropical Plant and Pest Service September and October Report
3)	Update on:
a.	Replacement for Roundabout Decorative Signpost and Sign from Car Accident
b.	Replacement for Turtle Creek Drive Decorative Light Post with Light Fixture from Accident
c.	Light and Post on Creekside Drive and Turtle Creek Drive from Accident
d.	Annual Pressure Cleaning
Mr. Szozda: I have a few things. The tree trimming has been completed. Along those lines, Art was good enough to do some additional work which included removing torulosa and drilling stumps and cutting back some growth that was overhanging on a property. He did some work by the school over there. The work has already been done. He has a bill for $3,403.46 that needs to be approved.

Mr. Morgan: What is that amount? Mr. Szozda: $3,403.46.
Mr. Morgan: Art came out and they did the scope of work that was described in our contract with them. They did additional work, came back out for an additional day, and trimmed everything that was hanging over which we talked about the last meeting. They did an adequate job. I think he fulfilled this here for us, so I make a motion that we pass this bill for $3,403.46.

On MOTION by Mr. Morgan seconded by Mr. Hohl with all in favor, a proposal from BrightView in the amount of $3,403.46 for additional work was approved.

Mr. Szozda: FNK Pavers also completed repairs of the paver area that we requested. Turtle Run Boulevard is scheduled to be sanded also. There is some repair work there. They also put in a proposal for that of $3,750. That we would like to get approved also. We had other bids; the one other bid was $3,394 so it is basically in the same context. He did a really nice job on the paver repairs, so we want that taken care of also.
Mr. Carney: For the most part, how are the pavers looking in the District?
Mr. Szozda: We walked the entire District, Patrick and I, and the pavers are really in great shape. That one area that we have a little separation on where it needs to be sanded, it needs to be cleaned up and tightened up, but I think once that is taken care of, we will be in good shape with pavers.
Mr. Carney: This is FNK Pavers? This is the one you are talking about? Mr. Szozda: Yes, sir.
Mr. Carney: Does anyone have any questions as far as that is concerned? Mr. Morgan: So the total bill is $6,700?
Mr. Szozda: No, they already did the work. The $2,960, that work is done and they have been paid for that. It is just $3,750.
Mr. Carney: So we are approving the $3,750 not the $6,700? Mr. Szozda: Yes, not the $6,700 just the bottom, $3,750.
Mr. Morgan: This is the main entrance?

Mr. Szozda: Yes.
Mr. Morgan: I have no problems with that so moved.

On MOTION by Mr. Morgan seconded by Mr. Hohl with all in favor, a proposal from FNK Pavers in the amount of $3,750 for paver work on Turtle Run Boulevard was approved.

Mr. Szozda: A couple of other updates, the monuments have been pressure cleaned and sealed. The roundabout fountain in the lake where the motor has been replaced and that is functioning perfectly. We did have one other thing; we had a car accident. We had a car drive in the lake over there. The consequences are that there is
$5,000 worth of damage over there. Art just put a proposal on it. I think everybody has it in front of them which includes two maple trees being installed. Basically, they ran over two torulosa trees and destroyed a bunch of sod. This is basically a repair but that includes the two maple trees being replaced, which is up for discussion.
Mr. Kapish: Pat, what about the geo-tubes that were destroyed?
Mr. Szozda: The geo-tube you have to look into that too. They were breached so that is going to be another issue before we settle with the insurance company.
Mr. Morgan: Did everybody know that there was an accident on Turtle Run Boulevard just north of the pump station?
Mr. Hohl: No.
Mr. Morgan: So apparently they were doing like 65 mph the other night when we had the weather, and they came around going northbound from Sample past the Grove. He may have even lived in the Grove, and he got up to high speed and lost control of the car right after the brick pump station. He hit the curb at full speed and as you know when you get jolted like that your feet come off the brake and gas. He went over the first hill, bottomed out, continued, took out all the sod, went airborne again, took out another big area of sod, and then put his car in the water. Somehow he survived and he got out. I have been in touch with Shawn Murray who is the Lieutenant over at Coral Springs. I have the incident report. I don't have the accident report. I emailed you the incident report. The kid got out. It turned out to be like this Keystone Cop situation with the Fire Department. The Fire Department responds so those roads are engineered where two

fire trucks can get down. I guess the driver, he went up onto the curb and he got the fire truck stuck on the southbound lane of Turtle Run Boulevard. That is why you see the sod torn up between the sidewalk. The divers went into the water. The car was empty. A lot of times when a car hits the water if it is going at a high speed, they hit and flip over. That is what disorients the driver and that is why a lot of people drown. This car floated. The kid was able to get out. He shows up a little while later after the divers went into the water and all that stuff. He says hey, I am sorry I got crazy and went home and got my Dad. Here is my Dad. So no one was injured at least but they destroyed all the sod. They knocked down two Cypress trees or torulosa but the main concern is with the tow truck hooked up after he towed the fire truck out from being stuck, the tow truck hooked up to the car and drove the car over the geo-tube and put two long lacerations into the geo­ tube. It looks like the sand, and everything is pouring out. I don't know if we can patch that. I showed that to Pat the other day when we were out there. I am sure they can patch or something or bring another piece and weave it in there or sow it in there or whatever they have to do. Otherwise, that geo-tube will basically with the water rising and falling, the sand will be sucked out and you will have some lake bank erosion right there in that area. That was a concern.
Mr. Carney: Do you have people that do that work? Mr. Szozda: I will research that.
Mr. Carney: It is a pretty popular thing.
Mr. Pawelczyk: I think there is plenty of people that do the work, it is just whether they will come out for a patch job.
Mr. Szozda: Yes, it is a small area.
Mr. Morgan: Did you get the accident report, Patrick? Mr. Burgess: Not yet.
Mr. Morgan: This work for Art I don't think it necessarily needs to be done today, maybe the sod.
Mr. Szozda: We don't necessarily need to have the trees approved but the sod needs to be taken care of.

Mr. Morgan: Right this is what Art's estimate is. My point is we can do maybe the sod work, but we need to keep a running tab because there is going to be an insurance claim for the trees, the sod, and the geo-tube.
Mr. Carney: We need to do the whole thing.
Mr. Morgan: And all the damage from the fire truck that got stuck in the mud and destroyed all of our sod. Anyway, that is what the estimate is right now.
Mr. Carney: I would follow up on getting this done. Get everything done the correct way like it was before and then submit the invoices.
Mr. Szozda: So I need approval for $5,083.43.

On MOTION by Mr. Morgan seconded by Mr. Hohl with all in favor, a proposal from BrightView in the amount of $5,083.43 for acci nt repair _Vvc:1  ap_proved.

Mr. Morgan: Pat, if you could figure out that geo-tube situation so that could be repaired as soon as possible so we can include that on any insurance claim we make once you get the report. I hope he has good insurance. At least it wasn't a light pole.
Mr. Carney: Pat, what else do you have?
Mr. Szozda: The pressure cleaning has been done also. There were a couple areas we called them back to touch up that weren't up to par but that has been completed.
D.	Manager
Mr. Padilla: I have nothing else to report.

TWELFTH ORDER OF BUISNESS	Financial	Reports
A.	Financial Report on Capital Projects, Emergency Funds, Capital Reserve and All Other Financial Issues
B.	Approval of Check Register
C.	Balance Sheet and Income Statement
Mr. Carney: The financials are pretty much the same. Capital hasn't changed. Emergency funds are the same. Nothing to report. We do need approval of the check register. It is in your iPads. If someone could make a motion to approve?

On MOTION by Mr. Hohl seconded by Mr. Morgan with all in favor, the Check Register w_a_s_a_p_p_ro_v_e_d_. 	

Mr. Carney: Balance sheet and income statement need a motion to approve?

On MOTION by Mr. Morgan seconded by Mr. Hohl with all in favor, the Balance Sheet and Income Statement were approved.	_

THIRTEENTH ORDER OF BUSINESS	Supervisor Requests
Mr. Carney: Supervisors requests, Chris? Nothing? Lance?
Mr. Morgan: I have a few things. Pat and I talked about this several times. Under the powerlines across from Walmart, we have that Passive Park where the guy that lives behind there is a pumphouse and for about three or four years now or two or three years, we have cement fencing that is stacked back there that we have covered up with tarps. We have some pallets of brick that we are hoping to use for when the flagpoles go in, so they are earmarked for something hopefully in the near future.
Mr. Carney: That is on the Walmart side right?
Mr. Morgan: No, it is across the street from Walmart. A couple of people that live behind there had contacted me and I can't remember his last name, but his first name is Shane. From his house looking back, it does look a little disheveled and disarrayed. Then there were a couple of pallets of bricks and then when we did the walkway from 66th Avenue up to the Boulevard and they took the old bricks, and they stacked them back there also just in case we needed them or something I guess. We need to find a location; this is materials that we have that we may never use except for the brick pavers. That cement rail fencing we may never use it. We may use it in the next six months or year because have had to do some repairs lately, but we have to start thinking about a place where we can store that or house that or another location where we can put it at. It does look from that neighbor's perspective, it looks like an eyesore back there behind his house and he has a chain link fence, and you see it stacked right up against the chain link fence. It has been there for several years.

Mr. Kapish: Right now you have cement rail fencing in the park that has the steel rods that keep it together and are bleeding through. There is a bunch of them. They all need to be replaced.
Mr. Morgan: That is something we can do. We can probably replace them. Pat, you can look at the fencing, if any fencing rails need to be replaced in the park or other locations.
Mr. Szozda: They did straighten that post and moved it there on the side back in at that walkway to the park so that work is done also.
Mr. Morgan: I saw them out there working on that. Mr. Szozda: They did a nice job.
Mr. Morgan: We might be able to find another place in Turtle Run that we can move that stuff to. It is going to be quite heavy to move and that type of thing otherwise if we are not going to use it, I don't know the answer to that.
Mr. Carney: Unless you separate it out and have so much in one location or something.
Mr. Szozda: There is room for a fence. Lance and I discussed that option. There is room for possibly a PVC fence back there that would at least cover that area.
Mr. Morgan: Yes, we talked about possibly putting a fence up, a PVC fence around it, and making it a little bit more presentable to that individual and the people that live there. There are like two or three houses that butt to that area. The mulching has been completed. I talked to Art about that today. They sprayed it this time. They really did a good job.
Mr. Carney: I asked Robert one time with BrightView, I said why aren't you spraying. He always did the bags. His argument was you can't control it when you spray. That was his argument. That is why he always bagged it.
Mr. Morgan: I looked at it and it might not be totally done. I think some of the medians aren't done. It goes on even and it looks nice. I don't know how long it will look nice for. With the bags in some places, you would have six inches of mulch, four inches of mulch, and two inches of mulch and it is hard to judge. The spray I think the other thing is when Art approached me about the idea of spraying it might be a little bit cheaper than

hiring a crew for a whole week to spread it out and everything. There has to be a cost analysis or a cost-benefit for them to do it to switch it.
Mr. Carney: We are paying a set fee to get it done.
Mr. Morgan: The flowers are in. The only thing I am worried about Pat is we need to make sure they get adequate irrigation and water because they will dry up and die in a couple of days.
Mr. Szozda: Art was out there today. I am sure he is certainly on top of it.
Mr. Morgan: One other thing, what is the status of the light pole that was knocked down at Creekside?
Mr. Burgess: We are waiting on the claim. I left the adjuster a voicemail, so we are waiting to hear back.
Mr. Hohl: How long ago was that knocked down?
Mr. Burgess: It was knocked down on I believe it was August 18th.
Mr. Carney: Typically we don't wait for a payment to replace it. We replace it and we get reimbursed.
Mr. Burgess: What direction did you want to do with the claims because there is depreciation and the difference of not getting the full cost back for what we paid for it? Jennifer has the checks from AIIState and Canberry that she is holding but we need direction on what the Board wants to do.
Mr. Carney: When they come down we want to replace them as quickly as possible and then pass the cost along to the insurance company.
Mr. Burgess: We have the cost. We have the checks from the insurance company.
Mr. Pawelczyk: He is talking about whether you challenge the depreciation amount.
Mr. Morgan: What did they give us?
Mr. Burgess: For the roundabout, they are giving us $5,597.24, which was a difference of $399.
Mr. Morgan: That was just a pole though.
Mr. Burgess: That was just the street sign at the roundabout. For Terrapin Lane and Turtle Creek Drive, the light pole that was hit, they gave us $12,541.10 and that was a $496.90 difference.

Mr. Morgan: We may not be able to work out with the insurance companies to the penny. It is our responsibility to get that light pole back up as soon as possible. Jonathan, how soon can we do that?
Mr. Geiger: The light pole?
Mr. Morgan: Get the broken out and get the new one in.
Mr. Geiger: I haven't been the person normally dealing with the replacement poles. I think that is GMS, but I believe at the time Horsepower was already on site to do the work.
Mr. Padilla: They were behind in shipping for a while and that is what Mainnor is waiting for.
Mr. Morgan: Can you make contact with Mainnor and tell him we need that light

pole?

Mr. Padilla: I will talk to him again this week. I am going to talk to him today.
Mr. Carney: We can always deal with the number difference later. Just get it

installed.
Mr. Hohl: I think in the future if a light pole gets knocked down, GMS should automatically start the process of replacing it and then report back to us what the status is of any insurance claims. The longer we wait to start the process, the longer it is going to be to get replaced. We are talking three months already without a light pole.
Mr. Padilla: The Board did approve the first two so that has been approved. We are just waiting for delivery. The last one we haven't gotten approval from the Board yet. We will need approval so we can go ahead.
Mr. Hohl: I would like to make a motion that when a light pole is in need of replacement, GMS starts the process as soon as possible and report to the Board of said process and any updates on insurance claims related to that replacement.
Mr. Morgan: Can you make that light pole and street sign pole? Mr. Hohl: Yes, I can do that.

On MOTION by Mr. Hohl seconded by Mr. Morgan with all in favor, authorization for GMS to replace a light pole or street sign pole whenever they need to be replaced to start the process as soon as possible and report back to the Board of

said process and any insurance claims related to the replacement was approved.

Mr. Kapish: There is a light that is in the middle of the preserve on the Boulevard near the Grove is out. I don't know why it is out.
Mr. Padilla: We will have an electrician look at it. We will take care of it.
Mr. Morgan: Pat, what is the status of the flags? Are they all new? Did you get the new Turtle Run flag up there?
Mr. Szozda: They are all up there. Please take a look at them, voice your opinion.
Mr. Morgan: I saw that today. My wife said, is that a new flag? I said from what I could see. I didn't have my glasses so I couldn't see. It looks new. It looked good from what I could see.
Mr. Szozda: The Turtle Run flag is the one that needs to be a decision made on if we are going to wait until the monuments are done to make a decision or if are you satisfied with the one we put out there, but just direction one way or the other.
Mr. Carney: Ok. What else Lance? Mr. Morgan: That is all I have.
Mr. Carney: Mike, what do you have? Mr. Hohl: I have nothing.
Mr. Carney: Ok. Zaida? Ms. Karnegis: Nothing.
Mr. Carney: Ok, a motion to adjourn.

FOURTEENTH ORDER OF BUSINESS Adjournment

On MOTION by Mr. Hohl seconded by Mr. Morgan with all in favor, the meeting was adjourned.