MINUTES OF MEETING TURTLE RUN
COMMUNITY DEVELOPMENT DISTRICT

A  regular  meeting  of  the  Board  of  Supervisors  of  the  Turtle  Run  Community Development District was held on Monday, March 25, 2019 at 6:00 p.m. at the offices of
Governmental Management Services, 5385 N. Nob Hill Road, Sunrise, Florida 33351.

Present and constituting a quorum:
Chris Kapish Lance Morgan Skip Carney Zaida Karnegis John Pfeiffer

Chairman
Vice Chairman Assistant Secretary Assistant Secretary Assistant Secretary

Also present were:

Dennis Baldis Michael Pawelczyk Bob Zuccaro Jonathan Geiger Tamara Peacock Robert Vornbrock

District Manager District Counsel Keith & Schnars Keith & Schnars
Tamara Peacock Architects BrightView

FIRST ORDER OF BUSINESS

Roll Call

Mr. Kapish called the meeting to order and Mr. Baldis called the roll.

SECOND ORDER OF BUSINESS
A moment of silence was held.

Moment of Silence

Pledge of Allegiance

THIRD ORDER OF BUSINESS
Mr. Kapish led the pledge of allegiance.

Mr. Kapish: I just want to say something, we will skip good news.

This is tragic

news. The past couple of days we have had two students that were survivors of the Stoneman Douglas School shooting. They, I guess, felt guilt and probably a lot of other issues they had, the two of them killed themselves.  You probably heard or read about it.
I think it is very much a tragedy and so I want to dedicate a moment of silence.

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Mr. Carney:  Do you know their names? Mr. Kapish: I forget their names.
Mr. Carney:  Ok.  Thank you.  Thanks for sharing.
Mr. Kapish:  Anybody have anything else?  Let's move on.

FOURTH ORDER OF BUSINESS

Good News

FIFTH ORDER OF BUSINESS

Public Comment

Mr. Kapish: Public comment. We have nobody from the public here. We are going
to update on the projects.

SIXTH ORDER OF BUSINESS

Update and Discussion of Projects for the Bonds
having a pre-bid meeting this coming Monday

Mr. Zuccaro:  Terrapin Drive we are

at our office. We were talking about maybe trying to reduce the schedule time to 90 days when we discuss with the potential bidders. In the bid docs we had 120 days but we are going to reach out and see if we can get that done quicker.
Mr. Baldis: We are going to try and do that on all of them. We were talking about this prior to the meeting. Four months just seems a very long time to do some of these things.
Mr. Zuccaro: Jonathan and I met today with some representatives of the city and we were talking about Creekside. We got review comments that came back from Broward County traffic that they wanted a traffic study done at the intersection of Creekside and Turtle Run Drive.
Mr. Kapish: I thought we did traffic studies way back. Mr. Zuccaro: We did.
Mr. Geiger: We located it so I have something to submit to Broward County so that is not going to be a hiccup anymore.
Mr. Kapish: I thought the traffic study turned out to be positive.
Mr. Zuccaro: It was. We will just have to respond to that and we can move ahead with that.  We can start putting a bid package together and get ready for advertising on
that.   Just to jump down to the Turtle Run entry walls with the fountain, we had the low

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bidder  we mentioned at the last meeting. I have the architect with me here today Tamara Peacock.  Do you just want to do a summary?
Ms. Peacock: The low bidder was Ansco at $637,070. The next lowest bidder Republic Construction at $868,035.04 and then you have Danto Builders at $1,106,235. I am recommending to go with the low bidder. There were certain items that if you compare the prices where they were low but it turned out they had included things in other areas and just grouped it differently. We didn't see any substantial deviation that would cause us not to want to award the low bidder. We reviewed this bid package which gives us references and their financial status and everything.  They are out of Pompano by the way.
Mr. Kapish:  Just a general question.  You're over a million and theirs is $600,000.
Ms. Peacock: I think Danto didn't understand the bid form very well because I asked them about, he had a 20% markup. Those markups I think they were real numbers and I think that they just missed it. Also their masonry number was so low and I think they were self-performing some of the masonry work. We did get people as far as Hall Fountains and everybody else that we needed was in there. Those were two important subs that we wanted.
Mr. Kapish: I was just  wondering since the number is going to be coming with change orders.   If they come back with change orders they equal the other amounts.
Mr. Pawelczyk: They can only come back with change orders if there is additional work because of an unforeseen condition. If it is on the plans they are bound to complete the work.
Ms. Peacock: We looked hard at it. We looked hard at their company to make sure that they stand behind it. They are a smaller company as far as construction companies go.
Mr. Carney: A lot of it has to do with the size of the company. Some people don't want to bother with it. They are going to throw a high bid in there and if they get it they get it.
Ms. Peacock:  Then if they are willing to do a lot of the work themselves. Mr. Carney: They are all different.
Mr. Baldis: The other two are pretty close aren't they?

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Ms. Peacock: They are really close. That $800,000 something is probably the real number. Like I said there is no one category to say they just really missed it and we are going to have a problem  that you can say that.  I would tell you.
Mr. Kapish: Let the record reflect that John Pfeiffer has joined the meeting. So they are in Pompano and you know them.  Have you worked with them before?
Ms. Peacock: I have not worked with them before but, they listed a whole list of people that they have worked for including the City of Coral Springs.
Mr. Baldis: Wasn't one of their references Parkland House?
Ms. Peacock: Palm Beach County capital improvements. They have done this type of work for a lot of big entities.
Mr. Carney:  Bob, being our engineer, what is your take on this?
Mr. Zuccaro: Well we talked about this last week, I explained that a lot of times bids depend on how hungry a contractor is.
Mr. Carney:  Or if they do it all themselves or they sub it out.
Mr. Zuccaro: Exactly. One company they had their line item bid item and then they had another column where they added 20% on top of that, why I don't know? They are just shooting themselves in the foot.  I agree with Tamara.
Mr. Carney:  People sub it out all the time.  That is just the bottom line.
Mr. Kapish: The proposed contract with the proposed vendor, Mike do you have any of that kind of pre-done at all?
. Mr. Pawelczyk: It is all done. It is in the bid package. Mr. Kapish: Ok.
Mr. Pawelczyk:  We just have to put it together based on the Board's decision.
Mr. Kapish: My question about the contract is the start times and the length of construction.
Mr. Zuccaro: Yes.  I think we were giving them 120 days.
Mr. Pawelczyk: I don't know off the top of my head. Whatever days you gave us, we put in there.
Mr. Zuccaro: 90 days substantial completion and typically in the contract we usually give them 30 days to wrap things up for final acceptance, but substantial completion is usually 90 days.
Mr. Kapish:  When is the start date from the time that the contract is signed?
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Mr. Zuccaro: I don't have it with me.
Mr. Pawelczyk:  It depends on permits too doesn't it?
Mr. Zuccaro: We have it spelled out in the agreement. I thought it was like 15 days or something like that once approved.
Mr. Pawelczyk: I don't know if I have the final version of the document but the last version I had was 90 days after the commencement date.
Mr. Zuccaro: That is when substantial completion is. He is saying when do they have to start, within how many days after the execution of the contract. It should be in the section maybe before that.
Mr. Baldis:  Isn't that how it normally goes from the day the contract is signed, 90
days.
Mr. Pawelczyk: Once you give them the notice to proceed, on or after they are awarded the contract the District shall notify the contractor of the date on which the work shall commence. Then they have basically  90 days after that it looks like to achieve substantial competition, weather permitting.  If we get two weeks of rain they can apply for a two week extension.
Mr. Kapish: Any questions about these bidders?
Mr. Carney:   You said that was lower than your estimate.  What was your estimate? Ms. Peacock:  We were actually above $900,000.
Mr. Carney: Ok.
Ms. Peacock: We got some good bids. Mr. Carney: Thank you.
Mr. Baldis: What is the bid total? Ms. Peacock:  $637,070.00.
Mr. Kapish:  What is Republic's bid? Ms. Peacock:  $868,035.04.
Mr. Kapish: Well if there is not any questions or any more discussion about it, we just need a motion to accept the lowest bid.
Mr. Pawelczyk: That motion would authorize entering into an agreement with Ansco
Inc. for the entry wall RFP work.

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Mr. Kapish:  Bob you have more items?
Mr. Zuccaro: The Estates wall is under construction as you know.
Mr.  Kapish:	We  had the wrong,  they  flunked  us  because we  had the  wrong information.
Mr. Baldis: That is being corrected. I talked to Tamara today and that is being all worked out through Tamara and the city.  Correct?
Ms. Peacock: Yes. The city basically said they made a mistake when they assigned the address, that there is a property owner associated with that address and therefore they have to change it. There is a guy who does it named Ed, who is on vacation till Wednesday, and they would talk to the inspector that they would be inspecting and they would get with him and pass it but they have to fix address. I said well do we have to refile this and she said no.  This was Janice at the city.
Mr. Kapish: Ok so you think they'll let us pour.
Ms. Peacock: I think that the inspector will come back out and that we will be able to move forward and this address will get corrected.
Mr. Kapish: Do you know what the corrected address is?
Ms. Peacock: No because Ed has to assign the address. Mr. Kapish: Ok.

·

Mr. Zuccaro:
address.

What  he picked  out just  happened  to  be somebody  else's  real

Mr. Kapish: Well it is actually 3701.  The Grove is 3601 so it sounds like what it is is the address where the pump house is.
Ms. Peacock: Exactly. That is what comes up on the GPS when she puts the address in. That is why the inspector got upset. Evidentially there is a legal issue with having opening a permit with someone's property.
Mr. Kapish: Yes but we own the property.
Mr. Baldis: That is our pump house. The reason why they gave that address is because it is the only address in that area because there is an FPL account there and FPL
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On MOTION by Mr. Carney seconded by Ms. Karnegis with all in favor authorizing staff to enter into an agreement with Ansco, Inc. for $637,070.00 for Turtle Run Entry Walls with Fountain RFP work was approved.

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has an address assigned to that.  That is the meter that we are getting the electric from so it actually is.  However you want to slice it, that is how that address came.
Ms. Peacock: Maybe I should call him when he goes to amend it and he can add a footnote to it or something.
Mr. Kapish: Whatever address he gives us for the location is going to be our property and the address to the pump house is our property. It would be different if somebody else owned it.
Ms. Peacock: Ok.	I will call back.
Mr. Zuccaro: That is all I have right now.
Mr. Kapish: When is the lighting going in for the other areas that aren't included into Terrapin?
Mr. Baldis: The streetlighting?   I don't have that scheduled.	It is going to be very shortly.  I don't have the exact date.	I talked to Bob from Rohl.   He is trying to get his contractor here.  They are doing pole installation and they are going to squeeze us in.  He understands our situation.	One thing that there is an issue is the permit has evidently expired and has to be renewed.  That shouldn't take any time.  I am in contact with him. I want to get those poles off the easement.   That is where that is. Then you will have all the streetlighting will be completed once we finish Terrapin Lane.  The streetlighting project should be completely done. We can take that as a completed item on the bond project list. Mr. Kapish: Bob you have a ratification to the engineering agreement with Keith &
Schnars merging with KCI?
Mr. Zuccaro:  Mike has it.
Mr. Pawelczyk: You already approved it. It is really a management item at this point. They are just asking you to ratify the execution of the agreement which you approved in a prior meeting. Unless there is any questions on that the agreement in a sense has been executed since you approved it. The management team likes to bring it back to show you that it was executed and put it as part of the records. Unless there is any questions, a motion to ratify the execution of that amendment to the Keith & Schnars/KCI Technologies
agreement would be in order.

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Mr. Zuccaro: Chris, if it is alright I would like to be excused. Mr. Kapish:  You didn't have anything else?
Mr. Zuccaro: I don't have anything else. Mr. Kapish: Is Jonathan hanging out?
Mr.Geiger: Yes.
Mr. Baldis: Jonathan why don't you come up here. There are a few items about the bonds, just an update type stuff that I think that the Board should be aware of.
Mr. Geiger: Anything specific you are speaking of? Mr. Baldis:  Sure.  Where we are at with the signage?
Mr. Geiger: Out of all the active open projects we have right now, Turtle Run Boulevard is just waiting on the signage. Once we get the signage in I can close that permit out.
Mr. Baldis: He is waiting for an update. I can tell you that the poles for Terrapin Lane have been ordered. We know that Turtle Run Boulevard is ordered. The Estates is ordered. Terrapin Lane signs are ordered. That is what I can tell you.  Delivery date was for March 15 and I have been told that he is waiting to get an update when they are being delivered. Horsepower has the calculations now for the wind loads. As soon as Jonathan was in the meeting today he has to give Mainnor some information and Horsepower can go into permitting immediately once those two talk I guess tomorrow morning.
Mr. Geiger: I guess that will bring me to the other big point. The open expired permit with Coral Springs for the old street sign replacement for the old decorative poles, the city has determined that instead of me having to close that permit out we are just going to submit new plans for the new decorative poles to go in along Turtle Run Boulevard East/West Central and Tortoise Way to take care of all of Turtle Run Boulevard and Tortoise Way. It is going to be a new permit and they are going to just have me make a requirement to submit a cancel permit form for the old one. Because of the overlap work and the fact that we are now going to different poles they would rather us just cancel that out and submit a new permit.   That will supersede what is there now for the other streets,
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On MOTION by Mr. Pfeiffer seconded by Mr. Morgan with all in favor ratifying the amendment to the Engineering agreement regarding Keith & Schnars and KCI Technologies was approved.

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Creekside and Turtle Creek. All that is going to be new permitting for the street signs. As far as the right-of-way projects go, like I said Turtle Run is on its way out as soon as we get the signage in. Terrapin Lane they came back with comments. I revised the plans already. I just have to resubmit back to Sharon Groves. I am waiting on a letter from the city of Coral Springs accepting the four foot bike lanes.  Broward County came back with a comment both on Terrapin and Creekside saying bike lanes substandard, they need to be five feet or use the app-od detail.
Mr. Kapish: They need to be what?
Mr. Geiger: At least five feet with a buffer according to Broward County's new standards.
Mr. Kapish: You mean like they have on Wiles Road?
Mr. Geiger:  Yes they are four feet on Wiles with a buffer.  I think a two foot buffer. I spoke with Paul because the city already approved the four feet lane with the license agreements. He instructed Najla to go ahead and give us the letter accepting the four feet lanes to clear that up with Broward County considering you have four foot lanes on Turtle Run Boulevard for consistency and all that. It just made more sense to keep it that way.
Mr. Kapish: There would be no other way for us to create it. Mr. Baldis: They were going to take the median.
Mr. Geiger: It was either that or they said on the 12 foot roads you would be able to get away with you could do an 8 inch buffer, two double six inch white lines, eight inches between the five foot lanes. Paul said if you guys weren't interested in doing any of that he is not going to push for it.
Mr. Baldis: I just told him to keep it all the same.
Mr. Kapish:  What about Terrapin Lane and Creekside?
Mr. Geiger: That is what I am getting the letters for to keep it the way we have it designed and the way the city already approved it. Turtle Creek Drive, Bob and I are going to have to sit down and coordinate the plans we had put together with what the MPO wants to do. They are just now getting approved sections from Coral Springs. They said it has been taking a while to get anything approved by the city so they have a better idea now what they are going to propose to do. Paul said the city is in the position to where they
would like both Turtle Run and the MPO product to have input and be satisfied with the

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outcome.  Obviously that is going to have to go to a license agreement for whatever work we propose.  Turtle Creek Drive flagpoles I believe I gave you.
Mr. Baldis: Creekside Drive, the plans are in review by the County. Mr. Geiger: They are on hold until I get the letter about the bike lane. Mr. Baldis: Right.
Mr. Geiger: The County is aware.
Mr. Baldis: So that is just ready to roll.
Mr. Geiger: As soon as I get that letter and I submit it, they will review those plans. Like I said Terrapin Lane they came back today.  I already had it revised so that is ready to go. There is the flagpole improvements proposed at Sample and Turtle Creek Drive. I actually had our electrical sub-consultant contact me today to get the plans, the CAD file to start looking to do their design. That is also under license agreement already with Coral Springs.  The next step is just to get that into building department or engineering.
Mr. Baldis: I am meeting with a fellow there tomorrow morning.
Mr. Geiger: I am not sure if this is a minor DOC application or not but something I do have to call about and submit. I put together the plans to do the bike logo stripping along Turtle Run Boulevard. The last action I have on that is I sent that to Paul Carpenter. He had to review that and he was supposed to be getting me a letter from the city to accept that so that I could send it to Broward County for hopefully their just cursory ok everything
looks good review.  Paul is out of town.  I tried calling him about that today.  He is back on

151.

the

I will follow up with him Monday. The only other thing I have on here was the sound

barrier walls.  I am just waiting on easements to be signed.
Mr. Kapish: There has been a couple of changes. Dennis do you want to speak to those changes?
Mr. Baldis: On the corner of 43rd Street we talked about the house being sold, Mr. Browns home. The news there is that the buyer did not qualify but the good news is Mrs. Brown is staying and she wants the wall. She is working on that paperwork to get it through. The Carlson's have contacted me. They keep in touch with me every other week or so. They are waiting for their documents to be corrected so we can send them to Michael to do the documents for the easement agreement to make sure we have the right names and everything for that lot. I have a given Herman's daughter the easement agreement for her review to see if she wants the brick wall behind her home.   She is reviewing that.   She
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asked me to ask the Board if she would be compensated for giving up property to put the wall on her property.  I told her I didn't think so but I would ask. She is actually giving up
.00428 acres so I am not sure even how we would qualify what she would be compensated

for but I told her I would ask.

I indicated that  I didn't think there would  be a positive

response to her request explaining she is getting the improvement.  Her property value is increasing and those types of things.
Mr. Kapish:  Mike have you ever heard of such a thing to do that?
Mr. Pawelczyk:  Not in this circumstance.  I have seen it in the beginning in terms of if part of the development to pay for drainage easements or whatever across private property. The problem here is you would have to get appraisals to determine the value of the property and determine what the easement value of that is.  In addition if you approve it for one the next guy is going to come and say I want to be compensated. You have to determine a policy. If they don't want the wall then don't do it. It is not like a drainage easement where you need it. You have to have a drainage easement or you have to have an access easement. The wall easement, if the property owner doesn't want this extension we already have an easement.  She already signed one.
Mr. Baldis: This is for Forest Glen.  We have it for Turtle Run Boulevard.
Mr. Kapish: Wouldn't the improvement exceed any kind of minimal loss of inches of property.
Mr. Pawelczyk: That is what Dennis is saying. Like I said if you do it for one you are going to have to do it for all. You cannot use bond proceeds to do that because it wasn't part of the original project.
Mr. Kapish: I think the improvement exceeds any kind of loss. Mr. Baldis: I will relay that to her tomorrow.
Mr. Kapish: Far exceeds it.  That is what has to be relayed.
Mr. Baldis: Ok.  I will relay that to her tomorrow.  I just told her I would ask. Mr. Kapish:  If she doesn't want the wall then we will just not do the wall.
Mr. Baldis: Right. The other easements I am not sure because the ones along here where we are at with these.
Mr. Geiger:  You mentioned three out of the four houses. Mr. Baldis:  Costa doesn't want the wall.
Mr. Geiger: Is that the second house, lot 2 right?

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Mr. Baldis: Yes.
Mr. Geiger: The one with the door issue?
Mr. Baldis: No that is Mrs. Brown.  She wants it.  Costa doesn't. Carlson's does.
Burnski does, so you have one out of four that doesn't want the wall.
Mr. Kapish: As far as the other homes go on the south, the other ten or eleven homes down there, there are some people that are awaiting paperwork and stuff for those. I just think we need to make contact with some of the ones that we haven't contacted and find out what is going on with that.
Mr. Baldis:  Ok.
Mr. Kapish: Getting back to the flagpoles do we have a vendor and everything picked out for the flagpoles?
Mr. Baldis:  I will just put the order into him.  It is identical poles. Mr. Kapish: Ok. Are we ready to go on those?
Mr. Geiger: My simple design is completed. We have the license agreement. Like I said SEC, Smith Engineering Consultants, they contacted me today to get the plans and the CAD files to start their electrical design. I gave them a copy and your number.
Mr. Baldis: I talked to them. I am meeting them tomorrow morning at 9:00.
Mr. Geiger: Dennis is meeting the guy out there to see what the service point is and get started on that. Besides our little civil plans I just need the electrical stuff and we can go submit no problem. They may need a contractor on board because Coral Springs likes to have contractors.  That would be the next step.
Mr. Kapish:  Isn't the flag pole vendor a contractor too? He installs them. Mr. Baldis: He installs the pole but there is other work on this.
Mr. Geiger: There is the brick pavers and electrical work. Mr. Baldis: I don't believe he does that type of work.
Mr. Kapish: I understand.
Mr. Geiger: I am going to need the structural calculations from whoever you get the flag poles from.
Mr. Baldis: Sure.
Mr. Geiger: I want to say they call them engineering drawings from one of their quotes.

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Mr. Kapish: Another question, the street signs when they get here they are already approved for the Turtle Run Boulevard Central, wasn't that part of the contract for the roadway?
Mr. Geiger: Some of the signs.  The proposed signs were already approved.
Mr. Kapish:  Ok so we can get those installed.

Mr. Geiger: There was like four or five signs that were proposed on there.

The

plans didn't indicate the existing signage was to be switched out when we submitted to Broward County Traffic so I am not sure where they are. Their opinion is going to be what we said to remain and needs to stay the way it is until I close that out. So that is why it is going to be a little tricky phasing it to where they are going to have to put some of the signs on the new poles like the plan said. I will have to close that out with Broward County and then the other permit with the city should cover everything else.
Mr. Baldis: So the Estates poles can go in while they are putting them the way I would try and do it. Have the Estates sign going in while they are doing that and Jonathan can close out the old permit. Have the new permit and then they can come in and finish Turtle Run Boulevard, The Estates, Terrapin Lane should be underway and put those in. Then you will have that project done.
Mr. Geiger: If they phase it where they do ones I need in to close it out first and then move onto the neighborhoods.
Mr. Baldis: That shouldn't be an issue. We need to coordinate that with Horsepower.
Mr. Kapish: The other thing is that the roundabout we are trying to get this turf in there.  We can't get the turf in there until we get the signage in there.  That is a rush.
Mr. Geiger: This week hopefully I should get completely done with the Turtle Run Boulevard, the plans that the city is going to have to see for Turtle Run Boulevard and for the roundabout.
Mr. Baldis: What Horsepower needs for the permitting we have so after his conversation with Mainnor to make the corrections on the plans Horsepower is going to put it in for permitting.
Mr. Geiger: The plans have to get created too,
Mr. Baldis: That is what I am saying. You are creating the plans.
Mr. Geiger: Basically I just need to get everything Mainnor has as far as the cut sheets go for each pole.
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Mr. Kapish:  Does anybody  have any questions  about the signage poles, street

signs?

Mr. Geiger: I know Mainnor had a couple questions. Mr. Kapish: We answered those.
Mr. Baldis: We don't need to talk about that.
Mr. Kapish: Ok I guess we will move on. Tamara do you have anything else for us? Ms. Peacock:   Well I submitted two task orders that continue some hours to do construction administration, work orders that you signed for our company.  If the contractor wants us to look at us or has questions or create shop drawings or something like that we
need some time to review that.
Mr. Baldis: It is in your packages. There is two task orders #7 and #8. It is under staff reports under engineering.
Mr. Kapish: Do you want to take care of those now? Mr. Baldis: It is up to you.
Mr. Kapish:  How much is task order #7? Ms. Peacock:  $5,710.
Mr. Kapish:  The description for that is?
Ms. Peacock: That is for the monument sign and it covers the site visits, meetings, bidding and responses to questions by the contractor and shop drawings. We will probably have a few things come in as far as the signage.
Mr. Kapish: Will that cover any additional work to it?
Ms. Peacock: Sometimes if there is a problem like if they are running electrical and they run into something and we have to re-route it. We will issue a detail in the field so it covers that.
Mr. Kapish:  Ok and task #8 is how much?
Ms. Peacock: That is a bigger one. That is $19,665. That is to do the same sort of thing but on the bigger work on the two entrance walls.
Mr. Carney:  Is this part of the original proposal or is this extra?
Ms. Peacock: This is the original proposal that you had me working under that got us to the end of permitting. That was it. So this takes us through the end of construction now.
Mr. Baldis: The first one is for the Estates sign.
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Ms. Peacock: Yes.
Mr. Baldis: That is for $5,710. It is for bidding, site visits, meetings, responses to RFl's. Estimated 60 hours to do that. That is for the first one. The second one is for the entrance feature Turtle Run main entrance. It is also for bidding, site visits, meetings, conferences, responses to RFl's, reviewing shop drawings and it is for a total of 196 hours.
Ms. Peacock:  That is over 8 months because that construction period is longer. Mr. Carney: Is that an expense moving forward?
Ms. Peacock: Well there were a few hours that we were in bidding that we didn't have in the contract, that is when we realized we needed to get an agreement.
Mr. Baldis: It is a projection of what they are going to need. Mr. Carney: That is understood.
Mr. Kapish: So then we need a motion for each of those items.

Mr. Pawelczyk: You can approve them both under one motion if you would you can do them separately.  It is up to you.
Mr. Kapish:  Do them separately.

like or

Mr. Kapish:  The second one is the two main entrance features.

Ms. Peacock:  Thank you so much. Mr. Kapish: Thank you Tamara.
Ms. Peacock:  Looking forward to this part getting it done. Mr. Kapish: We are looking forward to it.
Mr. Baldis: Would you like to finish the engineers? Mr. Kapish: Yes.
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On MOTION by Mr. Morgan seconded by Ms. Karnegis with all in favor accepting Task Order #8 in the amount of $19,665 from Tamara Peacock Company Architects for the main entrance features was approved.

On MOTION by Mr. Morgan seconded by Mr. Pfeiffer with all in favor accepting Task Order #7 in the amount of $5,710 from Tamara Peacock Company Architects for the Estates sign was approved.

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Mr. Baldis: There is another change order for Rohl. This is change order #8.  This is going to be an increase of $9,643. It is a revised completion date is based on current information, owner and engineer have supplied to RGN and is subject to a final change due to the completion date. This is to get them back out and start installing the poles for the second phase, the poles that are sitting on the FPL easement.
Mr. Kapish: Have you been checking on them?
Mr. Baldis: I try and check on them every day and I know Robert is looking at them. I asked everybody to keep an eye on them. They are fenced in. No one has messed with them so far.
Mr. Kapish: Ok that is $9,643 even?
Mr. Baldis: Yes.  Change order #8 from Rohl Networks.

Mr. Kapish: Does that take care of all the engineers stuff?
Mr. Baldis: Yes.  We can go back, we skipped over the minutes.

SEVENTH ORDER OF BUSINESS

Approval of the Minutes of the February 11, 2019 and
February 25, 2019 Meetings

Mr. Kapish:  Approval of the minutes of the February 11, 2019 and February _25, 2019 meetings.   All that is in your packets.  Any clarifications, questions, or concerns?
Otherwise we need a motion to approve.

16

On MOTION by Ms. Karnegis seconded by Mr. Morgan with all in favor the minutes of the February 11, 2019 and the February 25, 2019 meetings were approved.

On MOTION by Mr. Morgan seconded by Ms. Karnegis with all in favor accepting Change Order #8 from Rohl Networks in the amount of $9,643 for streetlighting project was approved.

March 25, 2019

Turtle Run COD

EIGHTH ORDER OF BUSINESS

Ratification Amendment  to

Engineering

Agreement

Regarding Keith & Schnars Merging with KCI

(This was discussed earlier in the meeting)

NINTH ORDER OF BUSINESS

Discussion of Turtle Creek Flagpole Improvements

(This was discussed earlier in the meeting)

TENTH ORDER OF BUSINESS

Discussion	of	Turtle	Run Entry Walls with Fountain

(This was discussed earlier in the meeting)

ELEVENTH ORDER OF BUSINESS

Consideration

of

Addendum

from BrightView
Mr. Kapish:  Consideration of the addendum for BrightView.
Mr. Baldis: They are asking for an increase on their contract. It is 3%. Robert is here. He wanted to come to answer any questions if the Board had any or you can make a motion to give a 3% increase. The price increase is by $7,807.81. It brings their contract to $286,068.25.
Mr. Morgan: Dennis when was their last increase? I remember them coming here. Mr. Vornbrock: It was a year ago this time.
Mr. Baldis: It was a year ago and they asked for a lot of things but they didn't receive everything they asked for.
Mr. Vornbrock: Basically as you know labor is a big thing. We try to retain all of our guys. To do that and to keep other people from poaching them they are always coming to us for raises. We provide insurance for all of our guys. It is just the cost of living expense basically that is what it is.
Mr. Kapish: In the last ten years how many times have we.
Mr. Baldis: Last year was the first time in a long time. They haven't asked for a raise
in a long time.   I don't remember the amount that they asked for but it was rather high. It was high because they didn't ask for years.  The Board talked about all the extra work that

17

March 25, 2019

Turtle Run COD

we have been giving them and that we would address it this time a year later when it came up in the contract again. They are here asking. You all know about the extra work they are still getting.  They are permitted to ask for this according to the contract.
Mr. Morgan: They are permitted to ask for 5% aren't they? Mr. Baldis: I believe it is 5%.
Mr. Morgan: I have no problem with 3%.  I think that is within industry standards.
That is my opinion.
Mr. Carney: I agree. Ms. Karnegis: I agree.
Mr.  Baldis:  There  is  a  benefit  to  having  the  same  guys  working  on  the  job
continuously.

Mr. Kapish:  Do you have anything green to talk to us about?
Mr. Vornbrock: Of course Turtle Run Day is coming up. We are preparing for that. Flowers just went in last week. We moved some around today. The mulch is going to begin getting installed tomorrow and I have Martin the porter who is working through the park trying to get that cleaned up. Then we will have detail pruning and go through out. Next week we are happy to send some guys to help do the set up as we have done in the past. We are looking forward to the event.
Mr. Kapish:  We would appreciate if you sent a couple of guys to help set up.
Mr. Baldis: They are coming and we also have pressure cleaning scheduled to be started on the 1st and be completed by the 4th. Everything should be done prior to the weekend.   Then Robert is going to have some guys there to help everybody.
Mr. Kapish: You have some invoices for BrightView too.
Mr. Baldis: I have invoices and I would like Robert to stay for the discussion about

the artificial turf.

I do have a couple proposals, I will give them to you.   There is plant

material out on Wiles Road where our wall is out there, the privacy wall.   It is to remove
plant material. It is for $1,964.

18

On MOTION by Mr. Morgan seconded by Mr. Carney with all in favor authorizing a 3% increase for BrightView contract was approved.

March 25, 2019

Turtle Run CDD

Mr. Vornbrock: We will be adding some plant material too. The way that we are trying to do it is there are the cedar trees spaced out evenly along the walls. We are going to be leaving the podocarpus behind the cedar trees and then the sections along both sides removing them. To make everything even there were a couple of areas that were already empty so we are just going to be adding some seven gallon podocarpus. It will be the same pattern along the entire length of the wall.  Also some sod.
Mr. Kapish: I thought we were removing podocarpus.
Mr. Vornbrock: Well we are but there is a couple of sections that are bare and you would have two bare areas between columns so you would have three columns of bare and most of the areas you are going to have one.
Mr. Baldis: It is going to be balanced out.
Mr. Kapish: Ok just to balance it out. We will see more wall than bushes. It will be easier when we paint the wall.  That is for $1,964.92.

Mr. Baldis: Another one I have is down here at the corner of Creekside and Turtle Creek. It is remove all the landscaping along this wall from Creekside down to the FPL on Turtle Creek.
Mr. Kapish: We already removed this. It is opened up, it looks a lot better. We are talking about removing this up to the wall and sodding it keeping all the trees, not taking any trees out just the bushes.
Mr. Morgan: You are really taking this less is more to heart. Mr. Kapish: Yes I think you taught us well.
Mr. Baldis: That is $11,432.
Mr. Morgan: How much sod is going in there Dennis?
Mr. Vornbrock:  I want to say it was 15 or 16 pallets.  It goes about 460 yards. Mr. Morgan: Our sprinklers are going to be able to keep that up?
Mr. Vornbrock: We will have to make some adjustments but that is all included in
there.

19

On MOTION by Mr. Morgan seconded by Mr. Pfeiffer with all in favor accepting the proposal from BrightView in the amount of
$1,964.92 for Wiles Road plant removal and sod was approved.

March 25, 2019

Turtle Run COD

Mr. Kapish: For those of you that don't know, if you look behind the bushes there is tires, there is garbage, there is homeless people living in there. This will eliminate all of that. All the homeowners have their own hedge inside the wall so it is not an issue of taking away someone's privacy. Those bushes were there for cosmetic. Push it all back, open it up and make it wider and eliminate the homeless people from camping there. One of the homeowners contacted us, wasn't there a tent or something back there?
Mr. Vornbrock: I don't remember one back there but we have seen multiple places where you can tell somebody was hiding back in there.
Mr. Carney: That whole area looks better with the low wall and all the stuff being taken out.
Mr. Kapish: Yes. There was a homeowner that complained about people being back there.  It is a safety issue.
Mr. Vornbrock: There is a lot of area behind the bushes.
Mr. Kapish: The area between the bushes and the wall is about as wide as this table.

Mr. Baldis:	I am just going to do my other ones here.	I have another proposal because you asked me about painting the wall out on Wiles Road.
Mr. Kapish: We would do that after the landscaping is done.
Mr. Baldis: It is in my field report.  To paint both sides of the wall out there is $5,600 from Eagle Painting who did it previously.	Same color, pressure clean, and seal cracks.
Mr. Carney: Is that the wall on Wiles? Mr. Baldis: Correct.  Both sides.
Mr. Kapish:  That wall has been there for six or seven years now? Mr. Baldis: Yes.
Mr. Kapish:  Eagle Painting is the one that painted it originally?
Mr. Baldis:  Yes, they have painted that and they painted our mast arms.

20

On MOTION by Mr. Pfeiffer seconded by Mr. Morgan with all in favor authorizing removal of plant material from Creekside Drive down to the FPL easement along Turtle Creek Drive in the amount of $11,432 was approved.

March 25, 2019

Turtle Run CDD

Mr. Baldis:  I provided you with the proposals from Easy Turf and the samples are sitting on the table.  I know you wanted to move forward with this and have this in place so when the signs go in we are ready to move on it. The two samples that you seemed to like the most were the Ultimate Natural and the Nutmeg Lush.  They are sitting there.	I talked to Easy Turf about their pricing, they told me that was their lowest price.	I've talked to Robert about the cost it would be for them to pay for the inner circle at the fountain, and he is ok with the price that I told him, either one that you pick what that would be. I guess I am looking for you to tell· me if you are ready to pick either the Ultimate Natural or the Nutmeg Lush.  I will initial that and send it to Easy Turf and give Mike the information he needs to do a small project agreement and have that all in place so when the signage goes in it will be sitting there ready to go.  Easy Turf told me that this is actually, they are going into their slow time of year.  Once I tell him the signs are in they will be three to four weeks and done.
Mr. Kapish: Last we spoke when he was here it was the Ultimate Natural the one that we spoke about.  Isn't that the one that looked?
Mr. Baldis: I brought them both there.  Everyone seemed to like the Ultimate Natural. Mr. Kapish:  What is the price?
Mr. Baldis: Everyone that I showed in the office liked the Ultimate Natural. Some of them took their shoes off and everything. For the Ultimate Natural including the inner circle around the fountain is $76,850. That covers all the areas. You have the picture there you can look at it to make sure that it covers all the areas that we spoke about, inside all the sidewalks and this little strip along here. It doesn't cover this or this, just a little strip in front. It covers this and this. Again the price for that is $76,850. The cost to BrightView out of that would be $7,750. I asked Easy Turf if they could provide or you could approve this but if they can send me two invoices and the District would pay out of the bond money the big lump and I would give them a separate invoice.
Mr. Kapish: That would be fine right Mike?
Mr. Pawelczyk: Yes.  If BrightView is contributing to this they can do it as a donation.
You can accept it as a donation, bill of sale to us however you want to do it.
21

On MOTION by Mr. Morgan seconded by Ms. Karnegis with all in favor accepting the proposal from Eagle Painting in the amount of $5,600 to paint the wall on Wiles Road was approved.

Turtle Run CDD

March 25, 2019

Mr. Kapish: Ok so the motion is for the Ultimate Natural for $76,850 for the designed
areas that are on this map.

Mr. Baldis: Would you like me to continue, I have one more item. Also I provided you a picture of a turtle which is the sample what the lake signs would look like. Chris has been working with Mainnor on coming up with the design. We wanted to show that to you tonight.
Mr. Carney: What would be the size of those Dennis? Mr. Baldis: I don't have the dimensions on this yet.
Mr. Kapish:  He is making it proportionate. We don't have the inches.  They wanted

to design first and then they would make it proportionate to the pole.

I don't know what

the size is.  Right now we are just looking at the logo. Then the size can be adjusted.  The size can be whatever you want it to be.
Mr. Carney:  Just curious.
Mr. Baldis: It is just the process. We were trying to get the design, the pole and everything.
Mr. Morgan:  Did you determine the material?
Mr. Kapish:  He is using some type of metal. I think it is basically like the stuff the logo was on the Turtle Run mailboxes.
Mr. Carney: How easy is it to knock that turtle head off?
Mr. Morgan: Well if it is some type of cast aluminum or something.
Mr. Kapish: It is going to be a cast thing.  The sign may be an inlay. You may have a frame around it and then you have the sign inlay.
Mr. Carney: The thing would be inside the structure versus the head hanging out.
Mr. Kapish: That is the way I understand it to be. All we are looking at right now is the design. You have to get the design first, then he can get to the details of inches and stuff like that.
Mr. Pfeiffer: And durability.
22

On MOTION by Mr. Morgan seconded by Mr. Carney with all in favor accepting the proposal from Easy Turf in the amount of
$76,850  for	roundabout  area  with	Ultimate   Natural  was approved.

March 25, 2019

Turtle Run CDD

Mr. Kapish: This is going to be much more durable than styrofoam. That is what you had before. All you had to do is kick it and it was broken in half. The issue is do you like this?  Do you not like it? Do you hate it?
Mr. Pfeiffer: It is nice. It is a good idea.  I like it.
Mr. Kapish: We went back and forth quite a few times. He has a design person and he described what they wanted. He came up with a preliminary drawing and then we tweaked it.  This is how it came out.
Mr. Baldis: This is also the folks that are doing the artwork that we will use in the

future for the benches and anything else.  It would be a standard turtle.
to come up with a name with it maybe.

I think we ought

Mr. Kapish: He is doing the artwork for the benches. It is doing to be an all brown disc and the turtle will be in the center.
Mr. Baldis: It will be on the wall we talked about on the corners of the wall.
Mr. Kapish: On the wall we are talking about a silhouette. It wouldn't be color, it would just be a black silhouette. Maybe it would be screwed to the wall. It would be more of an Estate look than this.
Mr. Pfeiffer: I would imagine it would have to be at least six feet tall if you are going to read that sign if you do it proportionately.
Mr. Kapish: I would imagine it will probably be something this size. I don't know what is that, 2 % feet?
Mr. Pfeiffer: Is that the turtle?
Mr. Kapish: That would be the Turtle Run sign.
Ms. Karnegis: That was my concern because of the turtle that the sign might be smaller than what it is now.
Mr. Kapish: I think the lettering here needs to be enlarged. That is part of the tweaking.
Ms. Karnegis: We don't want the turtle to take over and not see the name of the
lake.
Mr. Kapish:  They took the longest lake name and put it on here to see if it fits.  Like I said the lettering, this would all have to be tweaked. The lettering would have to be larger. There is no reason why you still have a lot of room around this sign. What we are looking at mostly is the logo.
23

March 25, 2019

Turtle Run CDD

Mr. Pfeiffer: Nice.
Mr. Kapish: You would come up with a final tweaking it.
Mr. Baldis: We will bring this back to you.  It is a work in progress.  The other items I have is US Brick did the crosswalk repair. It was unacceptable. They came back and completed it. It is better than it was. Time will tell if it holds up. They also did the repair at Sample Road and Turtle Run Boulevard. I am going to be getting additional proposals to do that entire job that I will hopefully have for you at the next meeting, if not the one after. I will try and get some contractors out there to give me a proposal on doing that work. The only other thing that I wanted to tell you was that I had another discussion with FEMA regarding the pressure cleaning worksheet that I had with them for $16,975. I am happy to report that they told me that they are obligating that money so we are going to be receiving that. We have all three projects now obligated. Signed off on everything. We have gotten everything that we have asked for. Everything that we claimed from FEMA and it is $92,981.
Mr. Kapish: I think that is excellent news. Mr. Carney: Very good news.
Mr. Kapish: It took a little long. When was the hurricane two years ago?

Mr.  Baldis:  It is very  difficult.

Their  process,  they  are getting  more and  more

demanding. It is documentation on top of documentation. It is just crazy.  I actually and no
exaggeration,  the same  information three to four times to different  people saying you

already have this.  You don't want to get anybody mad.  You just keep sending. all I have unless you have something else for me.
Mr. Kapish: Anything else for Dennis?

That is

TWELEVTH ORDER OF BUSINESS

Staff Reports

A. Attorney - Consideration of Trademark Registration and Additional Services include U.S. Watch Service, Worldwide Watch Service and Logo Design Review and Monitoring
Mr. Pawelczyk: The only thing I have is carryover from the last meeting. We didn't have a quorum. As you know our trademark design for the COD was renewed for an additional five year term through September 2024. We basically paid our final bill to the patent law firm that handles this for us a special counsel.  I think they are obligated to ask
us if we want additional services for that so those are reflected in your package.  I will go

24

March 25, 2019

Turtle Run COD

over them again. The last time we did this when we first registered the mark we did not elect to perform those additional services. I will summarize them real quick.  One of them is called the US Watch Service for $795 per year. Basically the firm will do searches nationally for our mark to see if anybody else is using it.  The Worldwide Watch Service is
$995 per year and then there is also an additional $250 charge for both those services to address the design and logo portion of the mark. We are only registered in Florida so I don't think it is really necessary to go beyond that. We are not selling our mark. It is up to you. I just wanted to point it out. If you want me to look into those further I can.  Otherwise I think a motion, a consensus of the Board indicating no need to move forward would be sufficient. It is really up to you. I am not going to explain it further unless you want more information.
Ms. Karnegis:  No.
Mr. Kapish: I think we are good.
Mr. Pawelczyk:   So the consensus of the Board is not to move forward with any additional services and we will register the mark in 2024. Correct?
Ms. Karnegis: Yes.
Mr. Pawelczyk: Thank you that is all.

8.	Engineer - Approval of Change orders
1)	Task order #7 and Task order #8 from Tamara Peacock Company Architects
2)	Ratification of Change order #8 from Rohl Networks
(This was discussed earlier in the meeting)

C.	Field Manager
D.	Manager
(This was discussed earlier in the meeting)

THIRTEENTH ORDER OF BUSINESS
A.	Approval of Check Register
B.	Balance Sheet and Income Statement

Financial Reports

Mr. Kapish:  Financial reports.  Approval of the check register.  I just need a motion
to approve unless there is any problems.

25

March 25, 2019

Turtle Run COD

Mr. Kapish: The balance sheet and income statement, the same thing unless there
is any corrections or clarifications we need a motion to approve.

FOURTEENTH ORDER OF BUSINESS

Supervisor  Requests

Mr. Kapish:  Supervisor requests.  Skip do you have anything?
Mr. Carney:	I think some of the lights on the roundabout on the left side aren't working going west.
Mr. Baldis: The solar RPM's?
Mr. Carney: Yes the solar.  There looked like there was about four or five of them not operating when I went by there the other night.
Mr. Baldis: Ok. I will check them out.
Mr. Carney: I do have to say the St. Augustine grass that we put in at the roundabout is looking green. I think when we finish this up it is going to look great. That is all I have thank you.
Ms. Karnegis: I have nothing.
Mr. Kapish: John do you have anything? Mr. Pfeiffer: Nothing thank you.
Mr. Kapish:  Lance? Mr. Morgan: No.
Mr. Kapish:  I have a couple of things.	The walkway  on the other  side by the Walmart.  We approved.
Mr. Geiger: The Turtle Creek one?
Mr. Kapish:  We need to do this.  We need to move forward.   We need to get a contractor.  I think is under $100,000.
Mr. Geiger: You already have Stanford under contract for that. Mr. Kapish: He is.
26

On MOTION by Mr. Morgan seconded by Mr. Carney with all in favor the balance sheet and income statement was approved.

On MOTION by Mr. Morgan seconded by Ms. Karnegis with all in favor the check register was approved.

March 25, 2019

Turtle Run CDD

Mr. Geiger: Yes when you guys signed it for Turtle Run Boulevard you wrote them Turtle Creek Drive as well.
Mr. Kapish: We need to get this thing going.
Mr. Geiger: Alright.   I do know last we left off you guys had made a suggestion on where the cut through, that southern portion.
Mr. Kapish: Yes we are going to cut through this preserve. It is not going to be a big deal.  We are not taking any trees out.  We are just going to make it go through it.
Mr. Geiger: Trees are going to have to come out one way or another.
Mr. Baldis: How about let's set up an onsite visit with myself, Stanford and when Chris is available.
Mr. Geiger: Ok.
Mr. Baldis: Tidy it up and do it.
Mr. Geiger: Ok.  I will have someone from landscape to be there as well.  They will have to do the landscape plan.
Mr. Baldis: Let's get Chris's date when he is available.   We are going to make it work.  We will find a way to do it.  It needs to be done.
Mr. Geiger: Once I have hammered out exactly through there that we are going and what is going to have to come out or not come out then I can go to the city. Their first question with that little brush area is going to be, well we are going to need landscape plans.  You know how Coral Springs are with the trees.
Mr. Kapish: I know but we are not taking trees out.
Mr. Baldis: Let's meet on site.  We are finding ways not to do it.  We are going to find a way to do it.  Let's do it.
Mr. Kapish: Robert too.
Mr. Baldis: Robert will be there.  We will take care of it.  It is not that big of a deal. Mr. Kapish: Ok.
Mr. Geiger: I will shoot you an email tomorrow and see when you are free to meet
up.
Mr. Kapish:  My earliest day might be Friday. Mr. Geiger: That is fine.
Mr. Kapish: I think that was it. We just need to get with Mainnor and see when these poles are coming.
27

March 25, 2019

Turtle Run COD

Mr. Baldis: I have one more thing I am going to mention before we leave. We brought to your attention that there was issues with the fuses on these new light poles. I have contacted William Pino and told him what the issue is that we are concerned about. He is saying that they are waterproof and all that. I have put him in contact with the contractor to figure out the best solution to solve that problem before it happens.   I just
wanted you to know I am pursuing that.

Mr.  Kapish:

Actually  getting  back  to  the  roundabout,  the  two  lights  in  the

roundabout, I don't know if they are from a different sensor but I saw one night when all the lights are on except those or those would be on and everything else would be off.
Mr. Baldis: They are on different photo cells.
Mr. Kapish: It needs to be looked at because it is not coming on with the rest of
them.
Mr. Baldis: Ok I will check it out tomorrow.
Mr. Carney: Awhile back when our lights didn't go on in time they only had the FPL lights on.  What a difference. I didn't realize how dark it was.
Mr. Kapish: The FPL lights were off for about a week or two. I don’t know if anybody noticed. Actually the FPL lights you really don't notice. The lighting was great. It was much brighter or better than any of the FPL lights. If I was sitting on the Boulevard I would much rather have those lights in the median than having that big pole on my backyard lighting up my pool.
Mr. Carney: When our lights weren't on that night I forgot how dark it was out there.
Really what a difference.
Mr. Kapish: They are great.  We just need a motion to adjourn the meeting.

FIFTEENTH ORDER OF BUSINESS

Adjournment