MINUTES OF MEETING
TURTLE RUN
COMMUNITY DEVELOPMENT DISTRICT

A regular  meeting of the Board  of  Supervisors  of  the Turtle Run Community Development District was held on Monday, January 28, 2019 at 6:00 p.m. at the offices of
Governmental Management Services, 5385 N. Nob Hill Road, Sunrise, Florida 33351.

Present and constituting a quorum:
Chris Kapish Lance Morgan Skip Carney Zaida Karnegis John Pfeiffer

Chairman
Vice Chairman Assistant Secretary Assistant Secretary
Assistant Secretary (by phone)

Also present were:

Dennis Baldis Michael Pawelczyk Bob Zuccaro
Ken Holland Errol Kalayci

District Manager District Counsel Keith & Schnars Easy Turf
Keith & Schnars/KCI

FIRST ORDER OF BUSINESS

Moment of Silence

Mr. Kapish called the meeting to order and Mr. Baldis called the roll.
A moment of silence was held.

SECOND ORDER OF BUSINESS
Mr. Kapish led the pledge of allegiance.

Pledge of Allegiance

THIRD ORDER OF BUSINESS

Good News

Mr. Kapish: Skip do you have any good news? Mr. Carney: I made it here.
Mr. Kapish:  Zaida?

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January 28, 2019

Ms. Karnegis: Nothing.
Mr. Kapish: Lance you have anything? Mr. Morgan:  No.

FOURTH ORDER OF BUSINESS

Public Comment

Mr. Kapish: There is nobody here from the public. We have Ken Holland who has returned here from EasyTurf. A couple of meetings ago he was here to discuss a little bit about the turf projects. I believe he is back to answer questions. John Pfeiffer has joined by phone. We are going to take up number 7 real quick. Consideration of the Amendment to the engineering agreement regarding Keith & Schnars merging with KCI. Errol is here from Keith & Schnars.
Mr. Kalayci:  On January 1st KCI acquired the assets to Keith & Schnars. Keith & Schnars still exists. We are in the process as you can imagine with a 47 year company joining another one doing all the paperwork and stuff. We made a strategic decision to sell to KCI who is a national player in our industry. They have about 125 people in Tampa and we are looking to expand more throughout Florida with the services we give. They are focused more in the northeast to north of Carolina, then Texas and then kind of back up to Oklahoma. Really super good fit. Same culture. Really good people. All of our people retained their positions. We have promotions. Some are the same level or doing what they really would rather prefer. Bob will be remaining with us. All the same people that you have known including myself at Keith & Schnars will still be at KCI, although some roles may change. I am no longer the CEO, I am now a corporate counsel for the parent company. I am always available for any of your needs. We now have about 1,600 engineers around the country and growing. We even have more hired help to help you guys if you need much deeper benches and all that kind of stuff. If there is some special issue we have someone somewhere. I think it is a great move for our employees and for our clients. The important thing is the entire, and all my employees that I had at Keith & Schnars are all staying. We have another big group of people that are part of it. I would
expect you to have the same level of care or even better and if there are other things we

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will have all kinds or resources. Like for our surveyors, it was exciting for them because now we have mobile lidar's, drones and all kinds of stuff that cost like a million dollars. For a smaller company it didn't make sense but with them, they do all that. We have a lot more capability and a lot of exciting computer and IT and technical cutting edge things are coming online for us. The benefit will be for all you guys too so we will be more efficient and all that.
Mr. Kapish:  Where is the nearest KCI office?
Mr. Kalayci: There is our office in Fort Lauderdale now but then in Tampa, they have an office and Orlando. Keith & Schnars is a division of KCI and then it will be KCI after some period of time. Keith & Schnars had an office Jacksonville, Altamonte Springs which is outside of Orlando, Lehigh Acres which is Fort Myers more or less, Miami and Fort Lauderdale.  Now we have Tampa with 125 people and I think they have about 50 in Orlando.  We are actively going to make some other strategic positions in Florida,  that is part of what I will be doing as well.
Mr. Kapish:  Ok.
Mr. Zuccaro: Michael are you going to need an amendment of some sort you said?

Mr.  Pawelczyk:  That  is  what  you  said.

You  said you would be providing

documents to us for review. We haven't seen those yet for this one and for Coral Bay and then you were going to bring it back to the Board. At 'the last meeting you announced that this was going to happen. It is just going to be an assignment name change. It is really not an assignment, it is really just recognizing that KCI will be the entity that you are dealing with. Insurance will come through KCI. Payment will be made to KCI. That is all.
Mr. Kalayci: We will get you that as soon as we can. Any other questions from anyone?
Mr. Morgan: No, looking forward to doing business with you.
Mr. Baldis: Mike has it with the bonds Keith & Schnars has been preparing, all the requisitions, does anything have to be sent to them saying that they will now be coming from a different name?

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Mr. Pawelczyk: I don't know off the top of my head if you are required to disclose that but we will have to look at that.
Mr. Baldis: I was just wondering.
Mr. Pawelczyk: You should be able to just provide them a copy of the contract amendment that shows the name change and that they are still the District engineer but they were acquired by KCI.
Mr. Baldis: Ok

Mr. Kapish:  Any other questions?
Mr. Kalayci:  Thank you.

Thanks Errol.

Mr. Kapish: We are going to go back to Ken Holland from Easy Turf. If you recall he was here a couple of meetings ago. He brought us some samples for the turf for projects of the park and the roundabout and some other median areas where we are having difficulty keeping our grass green and healthy 24/7. I guess I haven't really looked at the proposal myself. I am just looking at this for the first time.
Mr. Holland: There should be copies for everybody. This was something I was going to confirm with you once I handed this in. I got all the areas that I think that were noted except I wasn't sure, was there something in this area here as well because as you see it was not highlighted on the proposal. I wasn't sure about that. You have everything that I thought was originally discussed.
Mr. Kapish: We didn't tell you about that. We didn't highlight this or this.
Mr. Holland: Was that to be included or not? We can come back and add some small sections. It is just a tweak here and there. These are the areas.
Mr. Kapish: Well then you have the medians here.
Mr. Holland: Yes. There again those were pretty self-identified. Each one is almost a mission on its own. There is minimal benefit for us to combine other than if it is easier for your process. It is normal for me to start off with one area. I do municipalities all over the state for all sorts of different projects from dog parks to applications like this. Most of the time just because of the potential size that it is a little easier to get things done in
bit size chunks. If the process is easier to wrap it all up into a larger ball, that is great, but

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we can always come back, revisit and add. Most of the time when people see it they come back. Everybody loves it, they come back for more. Itis usually easier to start off in small areas and then everybody embraces it. It is one of those cool things. It is meant to last. We warranty for eight years but it is not getting the potential use and abuse that our grass is capable of. It is a fifteen or twenty year in residential application for grass. Instances like this, this is something that people are going to see and enjoy and drive by every day and it is going to look exactly 24/7. Basically, we have three areas, the two medians and the big guy.
Mr. Kapish: This pricing that you have here, the total price, is that the park and those areas together?
Mr. Holland: That is for these three areas. It is almost 10,000 square feet. No matter how we slice it, and again what it boils down to, we have dumpsters. We have to do the excavation, then the nail board and the subbase that we drop in. Three inches of compact subbase and lifts. Each one of those steps is quite labor intensive especially on these narrow areas. When I am doing parks, soccer fields cost per square foot drops drastically because we have these giant rectangles. What happens in cases like this, why the cost is slightly disproportionate there is a lot of seaming. There is a lot of waste. Ideally when we have rectangles there is virtually no waste. These are the hidden elements to the cost of any project is the waste. We have seams that are going to be created and what we have done in this case is one section is cut here that would be waste if we just left it alone is used over here. In other words it is helpful when we couple all these small areas with the funky shapes together. There is still going to be a lot when we have this. There is a lot here that we cut off that can't be reused because it is a funky shape. It just can't be cut and seamed. People will do that, they will make these crazy looking areas seamed together. It is not like anybody is going to look. When we do this, what I did for Disney  World, we do this with the intent that it is going to look professionally done and look great where you don't see these seams or these installations
that just don't look good.

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That narrow area, I always encourage people to see if there is an area that you weren't sure about, for example that really narrow median where it is gradually from a foot and gets I think it was up to 15 - 16 feet wide, there again is a lot of waste. For that one foot as it graduates up where it gets maybe five foot wide we are cutting five feet all the way down so all that on each side of that little narrow area, that can't be reused. That is the type of thing that if we want to get a little more bang for the buck at the get go we could
focus more on these areas that are a little bit more favorable for a little better prices. Again

it has to do with waste.

We are doing each one of these areas, we are bringing in a

dumpster. That is another case where I might be putting on those narrow medians I might be using half a dumpster. Even though there is space there I can't drag the excavating material from here over there. Down here dumpsters are $650.
Mr. Baldis:  Does the amount of linear feet you purchase effect the price?
Mr. Holland: No. In other words is there a benefit to buying a greater quantity not
really.
Mr. Baldis: Or less, does the price go up if you buy less?
Mr. Holland: It just has to do with the shape. That is really the key. I can get areas like this.
Mr. Kapish: How about if we just pull up the roundabout and just do that first.
Mr. Holland: I was going to ask you about a combination. Like I said each one doesn't really favor us to do them, wrap them into the entire project because we are mobilizing two crews at all these locations to get this done in two weeks. All that area is a two week job. When I do a soccer field I can get it done in a week, this is a lot of areas and a lot of different spaces. Then of course accessibility. It would make sense for us to try and connect this all together as one project. Then separate it from the other two. That is where you will be able to see which is a little bit more from a price frame.
Mr. Kapish: Do you have the square footage on this roundabout?
Mr. Holland: Itis not broken up like that. Itis just inclusive with the whole thing. I haven't broken these out. I can do that. It is not a big deal. That is what I expected to do this next week and I can get it to you before the next meeting.

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Mr. Kapish: Here is what is going on. We have some street signs that we have ordered. They should be in March.
Mr. Baldis: Hopefully sooner than that. We are going to order more.
Mr. Kapish: The street signs that we have should be coming in March. Shortly after that they should be installed. Some of those signs are going to be effected in that circle. Some signs will be coming down. Some permanent concrete signs will be going in. What we would be looking to do is doing the turf after those signs were put in. Our timeframe looks like probably April or so is what we would be looking at. I think it would make sense if we separate this from the other areas.
Mr. Holland: This is going to be instantaneously a beautiful area. It will start inquiries and getting people excited about doing it, some of these other areas that are challenging to keep green. I think that would make sense.
Mr. Carney: You say roundabout, Chris what areas are you referring to?
Mr. Kapish: Talking about this area here between the sidewalk and here. This, this and probably this and then between the sidewalk and here. If you guys noticed somebody has been driving over this grass. There are some really huge ruts.
Mr. Baldis: This crosswalk to this crosswalk to this crosswalk and then the bench area on both sides of the bench area or just the top?
Mr. Kapish: Just the top.
Mr. Baldis: Then you have the sidewalk. Mr. Carney: Inside of the sidewalk.
Mr. Baldis:  The crosswalks and the sidewalk.
Mr. Holland: The only difference from what I have done is we are including these median strips.
Mr. Kapish: We could even include this corner a little bit if we put some kind of stop measure on this. I don't know these hollies here, we have been taking them out one by one because they are not doing very well so we may be removing those.
Mr. Holland: And not having them there at all?
Mr. Kapish: That is what I am saying, replacing it with just grass.

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Mr. Holland: That is easy enough. Is that a fair timeframe as far as providing you within a couple of weeks?
Mr. Kapish: April is probably looking to do it but if you could get back to us in a month or so.
Mr. Baldis: If you could have it at the next meeting because there is things that have to be done.
Mr. Kapish: The problem is we have so much going on. To keep on top of all this stuff we need to communicate.
Mr. Holland: I will stay on that. We drilled down on every single detail on all these installations so we can't just say, oh it is x amount per foot. Each location, each space is calculated.
Mr. Baldis: I need a plan where it is all going. Mr. Kapish: What is the next meeting date?
Mr. Baldis: February 11th and February 25th. We have to run this through the city to show them what we are doing so the sooner the better. People are going to want to see it first.
Mr. Holland: I am always happy to provide additional information.
Mr. Baldis: We have spoken to the city and they are not going to have an issue with it but they are going to want to see it,  you know what I mean.
Mr. Holland: That is always the fun part. For now should I just forget about those other two median strips for now?
Mr. Kapish: Right.
Mr. Baldis: If you can, this piece here, if you can price that separate. Mr. Holland: Sure.
Mr. Baldis: I will need that on a separate invoice.
Mr. Holland: Ok.

Mr.  Kapish:
difference is.

You have three different grasses here. I don't know what the

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Mr.  Holland:	Right.

This   is   our   most   popular	probably	90%	of	the

commercial/ residential applications in the state of Florida we have this. It is virtually indestructible. It is not flammable. Somebody could toss a cigarette on it. This is the Ultimate Natural. The Nutmeg is our premium and it is a wider blade. It is what I use for event lawns. This though I think maybe a little bit more friendly.
Mr. Kapish: Do you have a price?
Mr. Holland: I do in my car, I can bring it in. The starting point on this one, the backing is our claim to fame. This is what we use on football fields, that is what we use on both the Ultimate Natural and Nutmeg Lush. This lesser expensive, that is a cousin. We have a different backing on that. There is a price difference. Not much. Ultimate Natural has a little bit thinner blade.  All the other conditions are almost identical.  It has a secondary layer of thatch so it looks more realistic. Nothing is going to stain that. All the grasses are non-flammable. They have a melting point of 260 degrees but they are not flammable. Anything that gets or any heat that is combustible won't travel in the grass. The Simply Natural has holes punched in the back that are consistently sized, consistently spaced. That is the only difference between the starting point price and the backing. I want to make sure that you have a sample of that. Generally areas like this when you have, I don't get to offer it that often and again in this case it doesn't offer a huge savings is what it boils down to is if you already have an area that is draining well it becomes a choice. That is why I offered the Simply Natural. The blades from the surface up are exactly identical. It is not even similar, they are exactly identical. The backing down are just the holes punched in the back. We have about 100 inch spears of drainage on Simply Natural and 300 on this per square. Those are specs I can give you. I can give permeability reports that show that.  As a manufacturer,  a lot of additional details we can provide. I will make sure you have a sample of this one. For some you have two of the Ultimate Natural.  I will make sure you have a sample of the Nutmeg Lush.
Mr. Kapish: You don't have any samples of the other two here?
Mr. Holland: No they are not there. I don't know why. You will have them. I will get them out of the car before I leave.

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Mr. Kapish:  You can go and get them right now.
Mr. Carney: Why don't we have these two areas separate? Don't we do annuals there every year? Don't we change the landscape in there every year with annuals? Why don't you price those two separately if we decide not to do them? I am just saying so we have the price on everything with the exception of those would be separate. I am not convinced that we really want to do those two areas.
Mr. Kapish: If we are going to do the park, this side would be the identical thing.
At the end of the day I don't think it is going to be that much.
Mr. Carney: Is he the only vendor?
Mr. Kapish: He is not the only vendor. I am sure we can get other pricing.
Mr. Baldis: We may be able to have him cut out a flower bed in front of the Turtle Run Park sign.
Mr. Kapish: Oh yeah. I am not saying do the whole thing.
Mr. Carney: How would that work under constant irrigation? It shouldn't be an issue right?
Mr. Baldis:  We can work that out.
Mr. Kapish:  We are not talking about eliminating the flowers.  We were just talking about where the grass is replacing the grass. Grass for grass.
Mr. Carney: That would make more sense.
Mr. Kapish: While we are waiting, do we know status of the street signs? Mainnor still talking about mid-March?
Mr. Baldis: Yes. We talked to him last week. Hasn't changed. I talked to him about the additional sign that we have to put in Tortoise Way and Park entrance. Right turn only, they are putting a sign there. Not that it is going to help any.
Mr. Kapish: I am assuming that they are going to come back and strip that, the cut- through on Tortoise Way.
Mr. Baldis: Yes.
Mr. Morgan: Are they done with that? Mr. Baldis: Yes it is opened.

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Mr. Kapish: All the barrels are gone.
Mr. Baldis: It is interesting because Chris and I were there, we pulled out and the car behind us made a lef t.
Mr. Morgan: We won and the city doesn't even know that we won. That is the greatest type of victory.
Mr. Baldis: And they paid for it.  That is awesome. Mr. Kapish:  Which one is the Simply Natural?
Mr. Holland: This is Simply Natural. The backing is what the difference is. We have consistent spacing with the holes in the back and we have consistent sizes. I point that out because people that have this type of turf with holes punched in the back, you can have an entire square foot section with a single hole or with a hanging chad.
Mr. Kapish:  What is the purpose of the holes?
Mr. Holland: This is where the drainage occurs unlike the others drainage occurs with the other through every stitch. There is micro-perforations across here. With this one it is specifically through those holes, it is substantially different.
Mr. Kapish: If you are having more water corning through more holes, it seems to be better than this, it would seem to be better it drains evenly.
Mr. Holland: It is. It does offer a huge price difference relative to 10,000 square feet. We have only $5,000 difference.
Mr. Kapish: To me it would make sense that it drains all evenly instead of you waiting for like gutters for a hole.
Mr. Pawelczyk: Better drainage.
Mr. Zuccaro:  What is the difference in price?
Mr. Holland: Roughly with 10,000 square feet $5,000. Someone is walking a dog, urine goes right through this. Maybe in these areas people aren't going to walk dogs however unless the dog is positioned over one of those holes it goes right through it.  If it isn't, it sits there and it can cook in the sun. Again that is our claim to fame. Right now four municipal dog parks, I did Jacksonville Beach almost 20,000 square feet for a dog
park up there with this grass.

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Ms. Karnegis:  That is the Simply Natural? Mr. Holland:  This is the Nuhneg Lush.
Mr. Kapish:  What is the difference between this and the Ultimate?
Mr. Holland: Thinner blades. This has a thicker blade. The same backing. This one still has the thatch. This one is 1/5th inch shorter.
Mr. Kapish:  This one looks more real.
Mr. Holland: Here is the thing too. The other difference is these are structured blades like a celery stalk. There is 18 little tiny ridges that helps support the blade. At the end of the day the blade is supported by the infill we put in. We put in 11/z inch of sand. On this one it translates into 21/2 inches of sand. 21/2 pounds of sand, 11/z inch to 2 pounds of sand. Itis a little bit shorter blade. Those applications where it is going to be used interestingly enough, this is what I did at Disney World and you have 60,000 - 70,000 traverse this area every day in hub at Disney World. We did it several years ago and it looks like it was done two months ago. Itis all tough. Itis all meant to take a pounding.
Mr. Kapish: You are suggesting to use that.
Mr. Holland: The fact of the matter is you can't go wrong with either one of them.
At a distance they just all look beautif ul.
Mr. Baldis: Like you said it is low traffic area. What is the difference in appearance and wear between the two? The same?
Mr. Holland: Yes.
Mr. Baldis: The benefit to that is if you have a high volume is what you are saying.
Mr. Holland: Honestly either one, it truly is either or. In theory this has structured blades and can take a little more punishment. The reality is this one we use in Disney World because it is a little bit shorter and a little bit more random oriented on the blades. You don't notice the wear. This is just maybe to take a little bit more abuse and punishment. However at the end of the day you won't notice it on either one.  We are not going to get that type of traffic that we are talking about on either one of them in any
of these locations.

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Mr. Kapish: Let's take of this sample and just provide us for the pricing for the Ultimate and Nutmeg. If you can price this out, everything here and price this section.
Mr. Holland: Ok. Give you a price for this and a separate one for this and for this.
So we have three proposals.
Mr. Kapish:  Right.
Mr. Holland: I did bring these panels that have some infill in there. It is an amazing difference with the infill.
Mr. Morgan:  Which one did you like the best Chris? Mr. Kapish:  I don't know.
Mr. Holland: This is the Ultimate Natural and Nutmeg Lush. I will point out one more thing on this. You see there is a little bit of gloss associated with that. Gloss is vegetable oil that we use in the manufacturing process. It degrades when it is out in the sun and weather. That gloss is a matte finish.
Mr. Kapish: You don't want that pet urine staying on top. You want everything to wash through. That is for sure. I think you are just asking for drainage problems too.
Mr. Holland: Itis a huge difference.	I am going to leave those.

Mr. Kapish:	Any  more  questions  for  Ken? Mr. Holland: Thank you very much.
Mr. Kapish: We will see you on February 11th?
Mr. Holland: Yes.

Ken  I  think  we  are  good.

Mr. Kapish: Ok let's quickly do the minutes here, Number 6.  We have the minutes for November 26, 2018 and December 10, 2018.  If there is any corrections, clarifications
or anything else, otherwise I need a motion to approve.

Mr. Kapish: We will go back to Update and Discussions on the bond projects.

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On MOTION by Ms. Karnegis seconded by Mr. Morgan with all in favor the minutes of the November 26, 2018 and December 10, 2018 meetings were approved.

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Turtle Run CDD

FIFTH ORDER OF BUSINESS

Update  and  Discussion	of
Projects for the Bonds

Mr. Kapish: Bob?
Mr. Zuccaro: The entry walls with the fountain, as you all know we advertised that. That went in last Monday. We have a mandatory pre-bid meeting. We qualified it that those contractors that were at the other two pre-bids that we had do not have to attend that. So we know for sure that we are going to have at least three bidders. If there are more that respond to this current ad, so we just pushed the schedule back to accommodate them to get their bids in. That is where we are with that project. I have here with me the updated atlas of all of the easements. I have three copies here. Dennis I am going to leave one with you. I am going to leave one for you guys and one for you Mike.
Mr. Kapish:  Are all the Board members going to get copies? Mr. Zuccaro: I only brought three.
Mr. Kapish: I mean at the next meeting?
Mr. Zuccaro: Sure. I guess what we will do Mike now that you have this, we will just keep track of this as the new easements get recorded we will update it.
Mr. Pawelczyk:  I just sent you one today.
Mr. Zuccaro: We will update it every six months.
Mr. Pawelczyk: South Star Property easement just got recorded and distributed. Mr. Baldis: The access road at Turtle Creek and Creekside in front of the bank.
Mr. Zuccaro: Then item #8 we will be addressing the license agreement for Creekside, Terrapin Lane and flagpole installation project. We are combining those into
one license agreement.  What I was going to do is jump the gun and distribute this and

show you what we are doing here.

We sent out a bid package for each of the three

projects to seven different contractors. We sent that out today. This is the set that we sent along with the bid form that they can fill out with an explanation of the work for each of the three projects.
Mr. Kapish: What are the three projects?

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Mr. Zuccaro: Creekside Drive, Terrapin Lane, roadway improvements and the flagpoles.
Mr. Kapish: Did we hear back from the County on Turtle Creek?
Mr. Zuccaro: I haven't heard any more on that. If you just want to take a look, these are the contractors that we have contacted, sent out the packages to get quotes from them today.
Mr. Pawelczyk: Let's stick with the license agreement. Chris since it is on the agenda, while we are talking about it I think it would be appropriate to ratify that license agreement. You all approved it the last meeting subject to any final changes being made. There were none. We would like you to ratify that. Chris executed that at the last meeting.  Dennis dropped it off last week with the city attorney's office.  They have
received it so as far as we know it is on the schedule to be on the agenda at their February

meeting, their first meeting in February.

Unless there are any questions that license

agreement is in your package.  The same one that you approved at the last meeting. We
would like a motion to ratify the execution and approval of that license agreement.

Mr. Zuccaro: On the flagpoles we have a proposal from Smith Engineering Consultants. We use them on a lot of our projects because we don't have in house electrical designers. I think, Dennis I sent this to you already but I brought the plans. I think there is a copy for each Board member. I would like to get your approval on this engaging them to do this electrical. Their proposal is for $3,000 for the design phase and another $1,750 for the construction phase inspections and final certification so the total would be $4,750. Smith Engineering, they will be a sub. They will be doing the electrical work  that we will incorporate  into the plans  that you  have in your hands.   We have
completed all the civil components.

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On MOTION by Mr. Morgan seconded by Ms. Karnegis with all in favor ratifying the License  Agreement for Creekside Drive and Terrapin Lane Right-of-Way projects and Turtle Creek Drive Flagpole Installation Project was approved.

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January 28, 2019

Mr. Morgan: Tell you what Chris, with Creekside and the traffic control device down at Turtle Creek, that is really helping us out.
Mr. Kapish: You are looking for a motion to approve Smith Engineering's proposal?
Mr. Zuccaro:  Yes sir.
Mr. Kapish: They are going to have a sub do this work?
Mr. Zuccaro: For $3,000 for the design phase services. and $1,750 for construction
phase.
Mr. Kapish: Do we know who their sub is? Mr. Zuccaro: These guys.
Mr. Morgan: What is that for?
Mr. Kapish: Three flagpoles going in at Creekside. Mr. Baldis: Is this just the design?
Mr. Zuccaro: The design and the construction phase. Mr. Baldis: What does the construction phase mean?
Mr. Zuccaro: On the second page you see they will come out. They review the shop drawings, RFI, any change order requests, attend the final walk through, and prepare record drawing and as built that we can submit.
Mr. Kapish:  You need installation too.
Mr. Zuccaro: These guys are doing the design. Whoever bids the job will do the construction work. This is for design and the oversite to make sure it is installed properly. We don't have that capability in-house electrical engineering. Dennis you were going to have somebody else do it but we ended up needing to get somebody that had a license.
Mr. Baldis: Doesn't the city make sure they do it per their permit? I am trying to understand why they would do, it is going to be inspected as they put it in by the city right?
Mr. Zuccaro: Yes but the city always wants a final certification from the engineer
of record. We have to do that with our work as well.

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Mr. Baldis: So this is $1,750 for him to certify it and during the process he will review the shop drawings that the contractors submit. He does a walk-through.
Mr. Baldis: So they are not even doing the shop drawings?
Mr. Zuccaro: The contractor prepares the shop drawings, submits them. The engineer of record reviews them, comments on them, and makes sure they are correct. Then it goes out to construction.  That is part of construction phase services.
Mr. Kapish: Dennis, what did we do for the main entrance for lighting for the poles?  Didn't we just have an electrician pull a permit?
Mr. Baldis: We pulled a permit and put the lights in. I am just trying to understand.  He is not even drawing the plans.
Mr. Zuccaro: No he is, he is going to be preparing the plans. It will go in this set.
Mr. Baldis: What is the difference between this set and the shop drawing I guess is what I am trying to understand.
Mr. Zuccaro: The shop drawing indicates the type of whatever fixtures you are going to use, whatever is specked out in the designs.
Mr. Kapish: The city doesn't care about the fixture.
Mr. Zuccaro: Of course they do. It has to comply with the approved plans. We have to submit these plans for approval with the city. That is part of the license agreement. They will approve it. Then we submit 100% drawings and it has to go through the review process and then they will approve it for all three projects. This is just for the flagpoles.
Mr. Baldis: Does he pick the fixtures, is that something we need to do after? Mr. Zuccaro:  He will coordinate that with you.
Mr. Baldis: Ok.
Mr. Zuccaro: It says light fixtures will be LED type selected in cooperation with project team as desired by the owner. That is part of their process. They have to prepare work and drawings, submit them in with this package and then it get submitted to the city for review.
Mr. Kapish:  You guys don't do electrical stuff?

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Turtle Run CDD

Mr. Zuccaro: We don't have electrical in our shop. Not now with KCI coming onboard.
Mr. Kapish: Where did you get these people from?
Mr. Zuccaro: We work with them all the time. They are sub-consultants for us on numerous projects. We use them all the time.
Mr. Pawelczyk: You are asking the Board to authorize this amount so you can utilize them as a sub-consultant, correct?
Mr. Zuccaro: Yes and they will do an agreement, they will have a contract directly with  you.
Mr. Pawelczyk: Well then they are not a sub-consultant.
Mr. Zuccaro: Well we are going to use their design drawings on our plans.
Mr. Pawelczyk: Often times the District engineer will just go out with approval of the Board and hire them as their sub-consultant because you are overseeing their work as the District engineer. That is one way to do it. We can have the CDD enter into an agreement because it is a low amount with SEC, we can do that as well. My next question is really why this isn't on as part of the agenda package when we can look at in advance and get all these questions answered before we bring them back.
Mr. Zuccaro: I just got it the other day.
Mr. Pawelczyk: I understand. Then it should be sent to Dennis and say put it on the next agenda so it is in the agenda package and we can look at it ahead of time. I am asking a question because these things to me respectfully is a waste of time when no one has had a chance to look at it. The Board hasn't had a chance to look at it and see it. Unless you are getting direction from the Board to get it before you guys as quick as you can but I haven't looked at it.  If I haven't look at it means Dennis hasn't looked at it either. I don't know how Dennis feels. I just have a real concern when you can't get these questions answered because it is not part of an agenda package. We have these things as we have explained, you can't just throw stuff on the agenda last minute.   It needs to be
part of an agenda package.   I am just saying we can get a lot of questions answered if we

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Turtle Run CDD

know stuff is coming before us ahead of time. If the Board wants to operate another way that is fine. It is up to them.
Mr. Zuccaro: No I agree with you. I am just giving you an update of our progress and how we are proceeding on these projects.
Mr. Pawelczyk: You can move forward on this. The law doesn't prohibit us from considering items that are brought to and aren't specifically referred to in the agenda. Florida Statutes as you know does strongly encourage and strongly encourage is really what it does you to put everything in the agenda so the public has the opportunity to review these items before they are brought to the Board, so that if the public wants to comment they can. Change orders and all that stuff they need to part of the agenda package or at least referenced. If you don't have the documents they need to be in the agenda as an electrical engineering sub-consultant for lighting project.
Mr. Baldis: Isn't this something that you could just hire them directly and we don't even have to know about this?
Mr. Zuccaro: We could.
Mr. Baldis: We thought you were doing it and now someone else is doing it, see what I am saying.
Mr. Zuccaro: I just wanted you to know what the fees are so you know where the money is going.
Mr. Pawelczyk: I agree with Bob because he doesn't have in shop. The Board should know that somebody else is doing the work. I think Bob is right bringing to the Board and say the Board is either going to hire them directly or Bob is going to use them as a sub-consultant and pass through a $4,750 bill.
Mr. Zuccaro: I can do it like that.
Mr. Pawelczyk: It is up to the Board how you want to proceed.
Mr. Kapish: The question I have if this is basically just up lighting for the flagpole?
Mr. Zuccaro: For the flagpoles and replacing the ones at the other flagpole is in here too.
Mr. Baldis: Yes.

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January 28, 2019

Mr. Kapish: Didn't we in the past at the main entrance when we did the lighting for the flag pole, I think we updated it once but that was a long time ago. They need to update again. Didn't the electrician just submit a plan or something to the city?
Mr. Baldis: He applied for a permit to change the lights.
Mr. Kapish:  Right.  What is the difference between that and this? Mr. Zuccaro: This is at a new site.
Mr. Kapish: Are we getting not just new lights at the main entrance, you said this is for the main entrance too, right?
Mr. Zuccaro: Yes the replacement of the other ones and the new ones at Turtle Creek and Sample Road. It is part of the three projects that you have the license agreement.
Mr. Kapish: The one at the main entrance on Turtle Run Boulevard, we are not just
'
replacing the lights, we are replacing the wiring and whatever is out there isn't it? Is that what we are doing?
Mr. Zuccaro: No.  At Sample and Turtle Run Boulevard?
Mr. Kapish: Yes.
Mr. Zuccaro: No we are just replacing the fixtures. There is no rewiring or anything.  It is already powered up.
Mr. Kapish: Has anyone taken a look at it? Taken the wiring out to see if there is a problem?
Mr. Baldis: I haven't, no.
Mr. Kapish: I think we should do that.
Mr. Zuccaro:  This is going to be part of their work, what they are going to have to
do.
Mr. Kapish: Don't you think we should do that?
Mr. Baldis: What I would think maybe a good idea is if Turtle Run Boulevard and Sample hold off on this one until we do the entrance features to see if they are going to have to re-wire everything. If you are going to, maybe you do run new wires just because you are doing it all from scratch, everything else.

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January 28, 2019

Mr. Kapish: I agree.
Mr. Baldis: You do Turtle Creek and get it in and just hold off on this until you do the monument features up there.
Mr. Kapish: Ok that makes sense to me. Now if you take Turtle Run and Sample off of this, will that lower the price?
Mr. Zuccaro: I am not following.
Mr. Kapish: You are saying this included Turtle Creek.
Mr. Zuccaro: If you look at item 2 under the design phase it is at two locations, Sample Road and Turtle Run Boulevard and Sample Road and Turtle Creek Drive.
Mr. Kapish: If we take Sample Road and Turtle Run Boulevard off, does that lower the price?
Mr. Zuccaro: Not much, basically they are just going to be replacing what is out there with the same that they are going to spec on the new one. You are going to upgrade the one on Turtle Run Boulevard with LED and match what you have over here.
Mr. Baldis: The Turtle Creek and Sample is the only one that is going to need permitted. They are going to have to have two separate permits because it is two separate locations. I guess what we are saying is if you do Turtle Creek and Sample to get us a price on that and then when we address the monuments we can pick this one up there again.
Mr. Zuccaro: Basically this one over here is just maintenance. You are replacing it with a different type of fixture. I would just do it all at one time. If you want I can have them as a sub, I can have them pull that all out. A majority of the design is on the other one.
Mr. Kapish: Don't you have to get a plan for the flagpoles themselves? Mr. Zuccaro: That is what this is.
Mr. Kapish: I know.  This is the exact plan for the flagpoles?
Mr. Zuccaro: Chris take a look at the set that I gave you here. There is the cover letter from the consultant. There is the plans that we prepared for the brick work and the flagpoles.

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Turtle Run CDD

Mr. Kapish: So we need to put this on the February 11meeting.
Mr. Zuccaro: Just so you understand we have done our civil drawings and these guys are going to do the electrical. They will be inserted. We will submit them after the city approves everything on the 6th. Then we submit 100% plans for all three projects. Get the approvals, then go out to bid. We have already sent the plans out for the contractors to get quotes from them. If we have to tweak it if there are comments from the city during the review process then we will do that.
Mr. Kapish:  Ok.
Mr. Zuccaro: So we are going to put this on the next agenda right? Mr. Kapish: Yes.
Mr. Pawelczyk: Before that package goes out, you, Dennis and I can discuss is this going to be an agreement between the District and Smith Engineering or you guys just hire them as a sub-consultant.
Mr. Zuccaro: You can determine that today if you want.
Mr. Pawelczyk: I think it would be easier for the Board at the next meeting to authorize the expenditure of the $4,750 for electrical engineering services that pass through Keith & Schnars. We will have to enter into an agreement.
Mr. Baldis: Right I agree with you. Mr. Kapish: Anything else Bob?
Mr. Zuccaro: I don't think so. I think that is it for now.

SIXTH ORDER OF BUSINESS

Approval  of  the  Minutes  of  the
November 26, 2018 and December
10, 2018 Meetings

(This was discussed earlier in the meeting)

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January 28, 2019

Consideration

of

Amendment

to

SEVENTH ORDER OF BUSINESS

Engineering  Agreement	Regarding
Keith & Schnars Merging with KCI

(This is to be brought back to next meeting)

EIGHTH ORDER OF BUINESS

Ratification of License Agreement
for Creekside Drive and Terrapin Lane Right-of-Way Projects and

Turtle

Creek

Drive

Flagpole

Installation Project

(This was discussed earlier in the meeting)

NINTH ORDER OF BUSINESS

Consideration
Streetlighting

of	Easement	for

between

Lowe's

Home  Centers,  LLC  and Turtle
Run CDD
Mr. Pawelczyk: Dennis can give you a better idea where these are located but this in on Lowe's property. We have streetlights that are going in a couple of locations. Two locations correct Dennis?
Mr. Baldis: Yes.
Mr. Pawelczyk: This is the easement document for that streetlighting. Dennis can you show them where that is?
Mr. Baldis: The entrance across from Terrapin Lane. Right there. Then the entrance across from the Turtle Run Shoppes, right in this location.
Mr. Pawelczyk: So either side of that lake in the two medians there. Mr. Baldis: Correct.
Mr. Pawelczyk:  We had talked about this in a prior meeting unless the Board has
any questions, a motion to authorize the execution of the streetlighting easement with Lowe's Home Centers, LLC would be in order and we will execute that after Lowe's
executes it.

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January 28, 2019

Mr. Pawelczyk: Do you just want to hold these Dennis?
Mr. Baldis:   I dropped them off at Lowe's so I am hoping to get them back shortly. Mr. Pawelczyk: Ok.

TENTH ORDER OF BUSINESS
A.  Attorney
Mr. Kapish: Mike are you finished?

Staff Reports

Mr. Pawelczyk: The only thing I just wanted to say, we talked about the Turtle Run wall easements, the ten properties, we are still waiting to hear back on two of the properties. What I am going to do is I have the other eight done so I am going to get those to Dennis so you guys can start with those. The other two have weird title issues.
Mr. Kapish: Do you know what two?
Mr. Pawelczyk: No not off the top of my head. When I send the eight I will identify which ones I am still trying to figure out.
Mr. Kapish: Ok.
Mr. Pawelczyk: That is all I have.

B.	Engineer - Approval of Change Orders
1)	Consideration of Change Order #7 with Rohl Networks for Streetlighting Project
Mr. Kapish: We will go back to Bob.
Mr. Zuccaro: I think we submitted that at the last meeting for consideration and discussion at this meeting for Rohl. That was additional work that they are doing. I think originally they were going to store the poles but because of the schedule of the work that
is on this recent, these three projects, the license agreements, it was decided that you have

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On MOTION by Mr. Morgan seconded by Ms. Karnegis with all in favor authorizing the execution of the streetlighting easement between Lowe's Home Centers, LLC  and Turtle Run CDD was approved.

Turtle Run CDD

January 28, 2019

them stored Dennis over on the FPL easement correct? Got a temporary fence and all that.
Mr. Baldis: The contract has changed as follows. Additional costs associated with
Turtle Run CDD is requesting that a onetime set up and installation of 20 poles identified in Change Order #6 be revised and installation of all 29 poles take place in February 2019. In addition at the onsite meeting on 11/16.      In addition, at the on-site meeting on 11
/16/18, two pole locations will be revised. Location approximately ten feet north of location shown and pole 7 relocated approximately 50 feet north of the location shown on the plan as staked in the field. There is additional costs of $5,000 for mobilization. There is an additional cost of $30,000 over and above $225,685.50 cost change in Change Order #6 to be completed as designed in Change Order #6 to cover increase in directional drilling, electric and pole setting costs. Then there is the cost for storing them on the FPL easement of $12,978. The Change Order of this will be increased $47,978. Change Order
#7 Rohl Networks.
Mr. Kapish: Any questions on that? If no questions we need a motion to approve Change Order #7.

Mr. Kapish:  Anything else?
Mr. Zuccaro: That is it sir.

C. Field Manager
D. Manager
Mr. Kapish: We will go onto the field manager, manager report. Dennis do you have those?
Mr. Baldis: Easy Turf, we talked about earlier, I did take the paperwork over to
the city for the license agreement.	Tortoise Way, the entrance to the park is open. It is

25

On MOTION by Ms. Karnegis seconded by Mr. Morgan with all in favor accepting Change Order #7 with Rohl Networks for Streetlighting project totaling $47,978 was approved.

January 28, 2019

Turtle Run CDD

not completed but it is open for traffic. Aquatic Systems serviced the lakes last Saturday. I did turn in a request for payment for the traffic accident at Turtle Creek and Creekside to the insurance company where the pole got knocked over in front of Bank United. I did that last week I gave all the maps to FPL as requested showing all the locations of cobra lighting within the District. Also there was discussion about benches that were seen over at Deerfield Beach. They were benches that were purchased in Wausau Tile where we purchased our benches. If you get the same bench that we have with the design on the seat and then I got one for the same bench without that design, whatever you would prefer.
Mr. Morgan: The ones in Deerfield on the back of the bench they have like a circle. Mr. Baldis: That is what this is.
Mr. Morgan: You said seat, I thought you meant seat.
Mr. Baldis: The back would have the logo. The seat back would have the fancy dime or just be plain. $13,422.89 and I got a price for a dozen benches.
Mr. Kapish: Are those similar to the ones we have now? Mr. Baldis: Exactly.
Mr. Kapish: Ok
Mr. Baldis: You could change the colors. Mr. Kapish: It has the logo on the back?
Mr. Baldis: It will have the circle with the Turtle Run logo. I talked to Mainnor today because there is talk about putting those plaques on the walls identifying the Estates and he needs artwork to do that so he said he knows someone to do that. In the past we have always had photos of that turtle but to actually get artwork it could be used for different things. I am talking to him about that so we can have it for those plaques and I would it have it for this. This is for two colors on it so we would have to pick that. This is a basic thing I just talked to them. We can get into more detail if you wanted more colors and what exactly you want the Turtle logo to look like or if you want it to say
Turtle Run under it. Those are all things we can talk about. This is just so you get an idea

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Turtle Run CDD

of  what  the  benches  cost.
$13,107.89.

The other price without the design on the seat back is

Mr. Kapish: Who puts the design on the seat?
Mr. Baldis: It will come from them. They do everything.
Mr. Kapish: They do it based on our artwork? Is that how it works?
Mr. Baldis: I will send them the artwork and they will send us a proof. You will sign off on the proof. They would make the benches and show up with the new benches

with the new logos.

I can show you color selections if you wanted to do something

different, maybe something that is not going to fade over time.  It is just something that Lance asked me about. Everything else was on the agenda.
Mr. Morgan: What is the delivery time you said on it?
Mr. Baldis: Let me see if they put a delivery time on there. I didn't get a delivery time but I will ask them tomorrow and send it to you if you would like. The other topic would be the signs throughout the community. We talked about those at the last meeting.
There is confusion on what those signs were for.  Those signs were actually for Turtle

Run Boulevard, Tortoise Way and the Estates.

They  weren't  for  the  rest  of  the

community. Mainnor is working up a proposal for the rest of the streets, Turtle Creek, Creekside, Terrapin and the lake signs so we are going to be bringing that back to you hopefully at the next meeting so we can order all of the signs at once.
Mr. Kapish: How can we order Terrapin and Creekside, we are not going to know what new signs or old signs?
Mr. Baldis: If they got approved by the County, I would assume that Bob and them have the correct signage in there. If they are going to be approved by the County and the city is that accurate Bob?
Mr. Zuccaro: I think it is on the drawings yes.
Mr. Baldis: It would have to be. Yes. That is what I thought we would use. I am sure there is always going to be a sign here and there that we might have to take off.
Mr. Kapish: What about the Estates signs?
Mr. Baldis: That is what we authorized for purchase already, that 109 signs it was.

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January 28, 2019

Mr. Kapish: Ok.
Mr. Baldis: If you have any other questions. The other thing too I am sorry, the camera consultant has been talking to one vendor about cameras and they are going to set up some cameras out there for us to take some pictures and stuff so we can see what it is going to look like. He has also contacted a couple other vendors so he has three prices for that. We have that all squared away with him with his insurance. He is moving along. The sod in the Passive Park hopefully will be started this week. Robert is meeting Wednesday with his sod guy and we are going to take a look at it. Don't know if the rain affected the sod farms or what, we will find that out Wednesday.
Mr. Kapish: Ok.

ELEVENTH ORDER OF BUSINESS
A.	Approval of Check Register
B.	Balance Sheet and Income Statement

Financial Reports

Mr. Kapish: Financial reports.   A is the approval of the check register.  A copy of that is in you!     Pads.  If there is any questions or clarifications needed otherwise we need
a motion to approve.

Mr. Kapish: And the balance sheet and income statement, same thing otherwise
we need a motion to approve.

TWELVETH ORDER OF BUSINESS

Supervisor Requests

Mr. Kapish: Supervisors requests number 12. Skip?
Mr. Carney: Nothing thank you.

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On MOTION by Ms. Karnegis seconded by Mr. Morgan with all in favor the balance sheet and income statement was approved.

On MOTION by Ms. Karnegis seconded by Mr. Carney with all in favor the check register was approved.

Turtle Run CDD

January 28, 2019

Mr. Kapish: Zaida? Ms. Karnegis: No.
Mr. Kapish: Lance do you have anything? Mr. Morgan: Nothing further thank you.
Mr. Kapish: I do have this issue. Keith & Schnars was asked on Terrapin Lane if
you can zoom in, where the lake separates the Harbor Island. Harbor Island is here.
Mr. Baldis: This is the District property here.
Mr. Kapish: We have a bench here. You can't see it. These trees have huge roots. They are lifting up the sidewalk and I am not exaggerating like eight inches high. We have a serious trip hazard there as far as the sidewalk goes, not to mention pavers that are all corning up with the tree roots. We have a bench there. Itis a nice little area. I kind of thought we would fix it up when we do the Terrapin road construction. According to these drawings the wall, the little miniature wall that is going around the community is about three feet high is on District property. I think number one we need to fix that area up. We need to remove the hazards. We need to remove that wall to access it for the District purposes.  We need to get a contractor if we can to remove that wall.
Mr. Pawelczyk: Doesn't the wall extend into private property? Mr. Baldis: Itis part of the privacy wall of Harbor Island.
Mr. Kapish: The wall sits on an easement provided by the HOA.
Mr. Pawelczyk: I am just concerned about taking out part of the wall that is on our property how do you stop it on HOA property.
Mr. Baldis: Here is, it is here.
Mr. Pawelczyk: Part of the wall that runs along Terrapin is not ours.  That doesn't even reflect what is on the picture does it?
Mr. Kapish: The picture is taken from here.
Mr.  Pawelczyk:  The  wall  that  Bob  passed  around  shows the  wall  goes from Terrapin to the lake.  There is doesn't appear.  Looks like we took that out already.
Mr. Baldis: I think that is the hedge is what you are seeing.
Mr.  Pawelczyk: Oh this here is hedge?  Oh I see ok.  Never mind.

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Turtle Run CDD

January 28, 2019

Mr. Baldis: There is a couple of things that we need to do. If we are going to keep this bench area here then we are going to have to talk to Park Place about an easement to put the paver and sidewalk because this is their property. That is another thing we need to consider.
Mr. Carney: Whose wall is it? Who would have put it in?
Mr. Kapish: Harbor Island developer put it in. I don't know if there is an easement for it on District property.
Mr. Zuccaro: I think it is outside of the easement. If you look at this drawing here there is a ten foot easement and it is sitting west of that.
Mr. Kapish:  I am talking about the piece of property that is pie-shaped here. Mr. Zuccaro: That is your property.
Mr. Kapish: I don't know how the HOA ever got permission to put it on District property. The District would have had to sign off on it. I doubt they ever did.
Mr. Pawelczyk: It was probably put in there when the project was developed. Mr. Baldis: That is when it was put in. What do you think about sending this?
Mr. Kapish: I think Harbor Island wouldn't have a problem with us removing the wall. I am sure that they would be in favor of us fixing it up.
Mr. Baldis: What do you think about us asking them to remove the wall from our property and see what they say?
Mr. Kapish: You could do that too.
Mr. Baldis: Then everybody is on the same page instead of what are you doing or why are you doing it. We just send them this saying hey, can you get your wall, this is what we would like to do, how about having a conversation with us. Something along those lines. Then if you want to leave the bench where it is then we are going to have to ask Park Place.
Mr. Kapish: That picture is old. Those pavers are not like that. All these are all torn up. We are going to replace the pavers anyway.
Mr. Baldis: I am just saying if we are going to redo it I don't want to put anything
on someone else's property and then go back and ask them.

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January 28, 2019

Mr. Kapish: The first thing that needs to be done is we need to talk to Harbor Island about the wall. Steve over there is the President, you know that.
Mr. Baldis: Yes. I will send this to him saying hey there is an issue here. I would like to talk to you about it. Your wall in on our property. We would like you to move it. We will talk to you about it and see what he says.
Mr. Kapish: You need to send him one of the drawings.

Mr. Baldis: Bob gave me the whole thing. marked up that I can drop off at his home?
Mr. Zuccaro: I can get that to you. Mr. Baldis: That is fine.
Mr. Kapish:  Are we good?
Mr. Baldis: I think so.

Do you have one of those that isn't

Mr. Kapish:	Alright that is all I have.   We just  need a motion to
meeting.

adjourn the

THIRTEEN ORDER OF BUSINESS

Adjournment

On MOTION by

. Carney seconded by Mr. Morgan with meeting was adjourned.

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